If you have a lot of entertainment events within your site, we can enable the ENTERTAINERS module within Polaris Data, to allow you to add and manage your list of Entertainment Acts that you use regularly (and add as many new ones as you'd like), as well as managing your upcoming Entertainment events within Polaris Data.
This allows you to print off a system generated receipt for the Entertainer to sign to say he/she has received payment like in the example below. Read on to find out how...;
Adding an Entertainment Act:
To add an entertainer and their contact details, simply navigate to ENTERTAINERS > MANAGE ENTERTAINERS which will take you to a screen that lists the entertainers you currently have setup;
Simply click ADD NEW from the top right-corner of the screen and simply fill in the details of the Entertainer and click SAVE. This will add them to the list of available entertainers, whenever you need to use them.
Adding an Event:
Adding an event could not be simpler and events can be added as far in advance as you like, making it easy to plan events in advance...
From the same ENTERTAINERS drop down list, select MANAGE EVENTS. Any events you already have booked will appear in the list. To add a new event click ADD NEW in the top right-corner and fill out the Event details and select the Entertainer that's performing before clicking SAVE.
(N.B. if you have more than one event on a single day, set them up as two separate events, so that you can produce payment receipts for each event)
Paying an Entertainer
Once an event is setup, you don't need to do anything else until the day of the event. When the day arrives, the event(s) will automatically appear under the ENTERTAINERS module within Daily Input;
Simply enter the amount you are paying them and click SAVE. Once you've saved, the PRINT button (as highlighted above) will become available in order to generate the invoice (as shown at the start of this article).
(N.B. - Once the invoice has been printed the value you are paying for the event CANNOT be changed. This is to prevent fraudulent activity.)
Don't worry if you're going to be busy late at night when the entertainer is requesting their payment, this invoice can be printed earlier in the day, and be presented to the Entertainer when he/she asks for payment at the end of the night.