You will, from time to time, need to update employee's pay rates. This is super simple to do, but be weary of the scenario you find yourself in.
There are commonly 3 reasons for pay rates increasing;
Simply increasing someone's rate of pay to reward their performance - This is what we'll cover in this short article
Increasing someone's rate of pay because you've given them a promotion - this might mean moving from an HOURLY to a SALARIED rate and/or simply changing their job and increasing their current hourly rate or salary to reflect the new job role. This can be done using the CHANGE JOB FUNCTION. Please check that article out for more details.
Increasing someone's rate of pay due to National Minimum/Living Wage - Good news here is that Polaris Data automatically updates and employees' pay rates in line with Minimum Wage thresholds if they're paid hourly. This will be done either when the Minimum Wage rates increase every April or when they have a birthday and move from one threshold to another.
If the employee is already above minimum wage, then there's no action to be taken.
So for this article, we'll concentrate on point 1 above. Manually updating an employee's pay rate when they are receiving an increase based on Management decision.
Firstly, you'll need to navigate to the employee's record within STAFF MAINTENANCE. From here, find the JOB TYPE & PAY RATES module; and once there select the EDIT JOB/PAY RATE option;
You will notice that the fields within the Job are non-editable. This is because the current job role and pay rate are linked directly to any historical rota sessions, and therefore linked to the historical wage cost reporting.
As such, we need to use the ADD PAY RATE button, to add our new pay rate and assign a date you wish this pay rate to take effect. Ensuring all wage reporting, both historical and future, are accurate. This also helps create a full audit trail of updates, so you know when an employee's rate was increased;
Simply enter the new pay rate details in the fields that will appear, then once done, click the SAVE button in the top right corner of the screen;
If there are future rota sessions forecasted, the system will update and re-calculate these from the start date of the pay rate, to ensure the correct rate is being paid.
The system will automatically apply an end date to the previous pay rate, based on the start date of the new rate.