Polaris Data New Features

Take a look at our ongoing notes below, highlighting new features we've released over the last few months.

As always, please don't hesitate to get in touch with any questions.

JUNE 2026:

Need to export the information recorded within Employee Comments quickly? The new COMMENTS EXPORT, found under CSV EXPORTS will be just what you need.

Can't see it? Send us a quick message and we can take a look.

Need to have a fixed shift bonus available? Let us know and we can add this in, so that it's selectable when adding bonuses for team members.

With our ongoing focus to try and save you time and effort when managing your schedules, we've added a brand new CALENDAR VIEW to the Leave Requests - making it easier to see clashes with other team members when approving time off.

Take an interactive tour of the features below (best viewed FULL SCREEN)

To compliment this, you can now add in HOLIDAY BLACKOUT PERIODS. This allows you to add periods you don't want team members to take holiday, and by adding these periods, stops Team members requesting these dates completely.
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Don't worry - as Management, you will still have the flexibility of adding days in, if there are exceptions that have been directly discussed with specific team members - but time off requests during the busy periods should now be a thing of the past.

The New WEEKLY VIEW Rota screen comes packed with extra functionality, to help you schedule more easily.

We've put together a short video tour highlighting the new functions, which you can see by clicking the link below, but there's a summary of highlights below as well.

Having listened to customer feedback, our team have been locked away and have re-imagined the STANDARD VIEW rota completely to improve the overall user experience from start to finish.
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This will be the first of a number of updates we hope to include in this new rota functionality, as we're always striving to improve.
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Highlights include;

If you'd like to look at some of the features in more detail, or organise a training session with your Account Manager, please don't hesitate to get in touch, they'd be delighted to help.

Also in this update we've made some improvements in the back end addressing bugfixes on the internal messaging, employee search and error pages, helping keep things smooth as you're navigating through the app.

You are now able to set periods of regular unavailabilty for your teams, if there are members who cannot work on specific days each week.

This allows you to add them within each staff profile and will block them on the rota but, crucially, still give you the option of adding rota sessions during these periods for one-off shifts where required, to provide maximum flexibility.

Due to the changes with SSP as introduced from the start of Tax Year 2026-2027, we've introduced calculation and updated eligibility checks for SSP along with adding the option to upload a RETURN TO WORK document, to ensure full compliance for Sickness and Absences

After months of hard work behind the scenes, we are pleased to announce the first in our series of facelifts for Polaris Data.

First up is STAFF MAINTENANCE. We've taken on board feedback and overhauled the experience to make it easier to find key information.

Highlights include;

We understand that with BIG change often comes a period of adjustment; with that in mind, we will be on hand to help answer any queries and help navigate you round the new layout - so please don't hesitate to get in touch!

A few of the key changes for most common questions;

These changes will be going live week commencing 23rd February and will be the first of some exciting changes and enhancements we have coming up this year!