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Authorized Signer Guide (Unless Credit Stipulates Otherwise)

To identify who can sign for financial transactions, unless specific credit terms state otherwise.

Justin Rice avatar
Written by Justin Rice
Updated over 4 months ago

Business Type

Transactions up to $250k

Transactions over $250k

Corporation & LLC

- General Manager
- Executive Manager
- Executive Director
- Administrator (Hospital/Nursing)
- Director of Purchasing/Procurement
- Director of Operations
- Director of Finance
- Director of IT
- Managing Member
- IT Manager
- Office Manager
- Business Manager
- Property Manager
- Finance Manager Plant Manager
- Accounting Manager
- HR Manager
- Purchasing Manager

- CEO, CFO, CIO, COO
- President, Treasurer, Controller/Comptroller
- Executive Director (non-profit only)

General Partnership, Limited Partnership (LP), Limited Liability Partnership (LLP)

- Controller

- General Partner
- Partner

Non-Profit Religious Organization

- Pastor/Officer
- Deacon

- Authorized Board Member
- Board Officer
- Trustee
- Bishop/Cardinal/Vicar
- Monsignor/Archbishop
- Lead Clergy
- Rabbi

Sole Proprietorship

- Owner / Proprietor

Municipality

- Mayor

- Controller
- City Manager
- Comptroller
- Senior Buyer

School Districts

- Assistant Superintendent – with board authorization

- Board Member
- Superintendent – with board authorization

Universities/Colleges

- Chancellor
- Provost
- Director of Finance
- Director of Purchasing
- Procurement

Note:
Other signers may be approved provided that acceptable evidence of authority is received (e.g., corporate resolution, board approval, letter of authorization, secretary’s certificate, etc.).

🔹 Key Points:

  1. Authority depends on the size of the transaction:

    • Up to $250k: Mid-level roles like managers and directors can authorize.

    • Over $250k: Only senior executives (e.g., CEO, CFO) or designated board-level roles are allowed.

  2. Authorization varies by business type:

    • Corporations & LLCs: More flexibility under $250k; C-suite and key officers needed above $250k.

    • Partnerships: Typically need a General Partner or Partner for large transactions.

    • Non-Profit Religious Orgs: Pastors and officers for smaller amounts; board or clergy leaders for larger ones.

    • Sole Proprietorships: Only the Owner/Proprietor can authorize.

    • Municipalities & School Districts: Elected or appointed officials depending on the amount.

    • Universities/Colleges: Only high-ranking roles (e.g., Chancellor, Provost) for any large transactions.

  3. Flexibility: Other signers may be accepted if proper evidence of authority is provided (e.g., board resolutions, letters of authorization).

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