#1 Time traveling

  • Well… not quite. But you can make giant leaps across your calendar by clicking on the month or year at the top of the calendar, rather than moving one month at a time using the arrows.

#2 Use artist offers for promoter deals

  • While Prism gives you the ability to build “Outside Promoter” deals when creating your holds, sometimes the regular show builder actually is easier for building more nuanced promoter deals.

  • By using a combination of Door Deals and Adjustments, you can build your promoter split and charge them for venue expenses, all of which will be reflected on your settlement sheet.

  • This method will still let you report and search on your promoters - you’ll just need to run your queries by entering the promoter name as the “artist.”

#3 Mix and match templates

  • Want to use your talent deal from one template, but your ticket scaling and contacts from another? Prism allows you to mix and match templates easily once your event is created. 

  • First, go to an event and click on the top-right menu, then “Event Templates” and “Apply Event Template.” 

  • Once a template is selected, you have the ability to import each of the template’s components at once, or you can opt out of certain ones. Select/unselect the sections as needed, then click “Import.” 

  • Then, you can apply a second template without overwriting any of the first template’s data, assuming the right components are selected/unselected.

#4 Streamline the confirmation handoff process

  • With Prism, you can send out notification emails automatically to your team as soon as you confirm a show.  

  • If you go to Settings > Notifications, you have the option to turn on confirmation emails for the entire account.

  • Once activated, go to the Permissions tab > Team and any user with the “Send Confirmation Email” checkbox will by default be selected to receive an automated confirmation email from Prism.

  • Note that you can always opt users out/into these emails on a case-by-case basis upon confirmation, but these users selected in Settings is a way to streamline the usual set of recipients. 

#5 Set up default templates for each venue

  • Have a ton of rooms you’re booking in Prism? Well, you can setup default event templates per each venue in your account by going to Settings > Venue Settings and selecting a template from the dropdown.

  • You can always change which template you use when you’re creating an event, but this will pre-select it once you choose your venue.

#6 Auto-bump up holds when clearing other holds

  • Let’s say you have holds #2-5 on a single date and you clear hold #3. The “Auto-promote hold levels” setting will automatically bump up holds #4 and #5 up by one, so you don’t have to re-rank them manually. 

  • This setting is near the top of the “Settings” page on the Notifications tab and can be turned off at any time.

  • You also have the ability to adjust your default hold level. By default, Prism will not auto-promote beyond H2 but you have the ability to change the "Default Hold Level" to any other level including H1.

#7 The Google Calendar integration can help you better manage events on-the-go

  • While you can certainly access Prism’s calendar on your mobile devices, many people prefer to use Google Calendar’s mobile version, which you can integrate directly with Prism.

  • Administrators can go to “Settings” then “Web Integrations” to connect a GCal account to Prism so that all events added/edited within Prism will be automatically updated in an analogous calendar in GCal in real-time.

  • You can share this Google Calendar with anyone, even if they don’t have Prism access.

  • Also, within the "Settings" page of the Prism calendar in GCal, you can find a "Public URL" which will allow you to print the calendar from Google.

  • Remember that only changes from Prism will be reflected in Google Calendar, not the other way around.

If you have any questions, contact support@prism.fm!

Did this answer your question?