With Admin access or "View Reports" permissions, you can access aggregate reports of your events in Prism. Click on the Reports icon on the left-hand sidebar to view reports.

Generate a Report

Profit & Loss

Report on any event that is either Confirmed, In Settlement, or Settled. Events that are still holds will not appear in Reports.

  1. Filter for particular events by using the Filter button in the top right corner of the page, selecting filter parameters, and clicking Apply Filters. Read more on filtering options below.

  2. Use Saved Views to save a version of your filters to revisit the report later.

  3. Toggle between Actual and Estimated to see the difference between Internal Actuals and Internal Estimates on the events. Use this to understand how accurate you are budgeting and compare to the finals on shows.

  4. Each unique expense, ticket tier, tax, fee, revenue item, and artist payout will be broken out in the report and summarized in the Summary section.

  5. Download a report as a .csv for further analysis.

  6. Use the "Show Events" link to see all events that are included in a report. More information on the Show Events page below.

Reports Filters

Use the reports filters to narrow down which events are included in your report.

Date Range: Select a date range to pull in any Confirmed, In Settlement, or Settled Events within that range.

Type: Narrow down between Outside Promoter/Rental Events and Talent Events.

Pick a Stage or Venue: Select particular venues or stages including inactive venues.

Event Contacts: Any time you add a contact to a hold or a contact on the Contacts tab of an event, they will be available in this section to narrow down your reports. Tip: Use this filter to analyze how a particular agent's shows have performed in the past.

Artists: Select from a list of artists that have been added to the Talent tab on Events via the Spotify integration.

Event Companies: Select from all Company names associated with contacts in Prism. Use this filter to analyze how a particular agency or promoter's shows have performed in the past.

Genres: This filter pulls Spotify's genre categorization of all headliner artists in your account.

Currency: If you have events that are in a currency other than USD, we recommend filtering on only USD events. Other currencies are currently not supported in reporting and are not converted.

Show Events

To see all events that are summarized in your Profit and Loss Report click the blue "Show Events" link.

Use the Columns button to toggle on and off particular Event metrics like Attendance, Artist Payout, Total Expenses, Tickets Sold, etc. Download this list as a .csv for additional analysis by clicking the Download CSV button and export all columns if you'd like!

To exclude particular events' numbers from your P&L report, click the eye icon next to the date on the Event List.

Drill in to individual events by clicking the blue link to the event to analyze things like Marketing spend, bar sales, and deal specifics.

Pro Tip: Use the Event List to download a list of upcoming confirmed events by clicking the Download CSV button. Select columns like Allotment, Tickets Estimated, and Tickets Sold for your Marketing and Production teams to use for their announce spreadsheets or staffing spreadsheets.

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