We've made it. Co-Pro in Prism is a purpose-built solution to create and add Partner Deals to your events and set the percentages of your show profit each partner will receive at settlement. Set a cost basis, default cost attribution to specific partners, and generate full partner settlements --

All. Within. Prism. (No Printer or Spreadsheets Required)

Table of Contents:

In order to view/edit the Co-Pro tab, users will need to be given the appropriate permissions in their role(s):

Head to the Deals tab on an existing event. Click the 'Create Partner Deal' button above the headliner talent deal to add a Co-Promoter(s) to an event.

Next, choose or create a new contact as the Co-Promoter and define the percentage of the profit that they will receive in the 'Co-Promoter share of profit/loss' field (1). Lastly, add an optional per ticket bonus to the deal or leave as $0 in the Bonus Terms (2) section. Per ticket bonuses will be added to a partner's payout and deducted from your net profit on the event.
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Click 'Save' on that shiny new Partner Deal:

Once a Partner Deal has been created, the 'Co-Pro' tab will appear at the top of an event along with a 'Partner Deals' section in the Deals tab. If not, please make sure the required Co-Pro permissions have been assigned.

In a Hold, the Partner Deals section will show all partner and company details, deal descriptions, and estimated earnings. Use the buttons on the righthand side to add adjustments, edit any partner deals, or remove them entirely from the event.
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​Once an event is Confirmed, the 'Actual Earnings' column will appear:

In the Partner Deals section, update or set the 'Cost Basis' and 'Attributed To' fields to determine whether the Co-Pro expenses will be defaulted to their internal or external values, and which partner all revenue and costs will be attributed to in the Co-Pro tab, before values are updated for settlement.

This is important to make Co-Pro settlement process more efficient - if one partner is responsible for most of the revenue and/or expenses, selecting them in this initial phase will set you up for a quicker settlement later:
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Cost Basis: Determines whether Co-Pro expenses will be defaulted to your internal actuals or external settlement amounts from the costs tab. It also determines which value is used as a reference number to compare Co-Pro totals against, as they are updated for each partner at settlement

Attributed To: Determines the partner that all Co-Pro values (revenue and expenses) will be attributed to, by default, in the Co-Pro tab before they are updated and allocated for the partner settlement

To add a reimbursement or deduction to a partner's Show Profit Split, click the 'Adjustments' icon, choose the adjustment type, name, and amount in the pop-up, then hit 'Save'.
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Click the expand/collapse arrow on the far left to see a fuller summary of the partner deals and any adjustments that have been added:

If any additional internal revenue should be included in the Co-Pro, navigate to the Revenue tab and click the 'Include in Co-Pro Split' toggle on the appropriate line items. Additional revenue included in the split will be factored into a partner's payout at the same % as their [partner] deal.

In the Co-Pro tab, the 'Cost Basis' will determine whether expenses are defaulted to either their 'Actual Internal' or 'External Settlement' values from the Costs tab with the static, far-righthand column, showing the Cost Basis amounts for reference.
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Revenue and costs are attributed to the partner that was selected in the 'Attributed To:' dropdown in the Deals tab.

Once an event is Confirmed, the Co-Pro tab will display the "Actuals" view where you can edit the revenue and costs as needed.

Prepare the Co-Pro settlement by allocating the actual amounts to each partner in their respective columns in the 'Revenue' and 'Expenses' sections. As revenue and expenses are updated, the 'Co-Pro Revenue' and 'Co-Pro Expenses' columns will calculate as the sum of each partners' values, per line item.

If the totals do not match the reference number, Prism will display the differential in purple as a positive or (negative) amount:
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Click the eyeball on any cost line item to include/exclude it from the Co-Pro expenses calculation, as well as the exported partner settlement docs. This is useful in cases where you may have any internal costs that are not included in the Co-Pro.

Once revenue and costs have been allocated to partners, the balances will be calculated automatically and displayed at the bottom.

The top of the Co-Pro tab will list the balances owed for each partner.

Once all revenue and costs have been updated and allocated for each parter, use the buttons at the top of the Co-Pro tab to preview or download a slick Co-Pro settlement PDF. This cleanly formatted doc will specify which partners owe balances, based on the updated revenue and cost information in the Co-Pro tab:
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If there is more complexity in payouts between partners on a specific event, try using the Co-Pro CSV (below) if more customization and flexibility is needed at settlement.

Click the button at the top of the Co-Pro tab to download a formatted CSV for further analysis or formatting flexibility:

Partner Show Profits are automatically calculated based on the inputs in the Co-Pro tab, and factored into an event's Internal Settlement and Budget Summary to present a detailed breakdown of the net profit on the Co-Pro. Use the Potential, Estimated, and Actual toggles to switch between projections and actual financials:
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​Potential will always calculate on max potential ticket revenue and estimated internal expenses, while Estimated calculates off estimated ticket sales and estimated internal expenses from the Costs tab.

Updates made in the Co-Pro tab will only affect the Partner Earnings in the Actual Internal Settlement, not the Potential or Estimated.

Work with a Co-Promoter often? Partner Percentages, Cost Basis, and Partner Attribution can be built directly into the 'Partner Deals' section of any event template to save time when creating Co-Pros in Prism.

When a Partner Deal is added to an event, the Co-Promoter is also automatically added to the event Contacts.

Using Prism Reports, surface events with a specific Co-Promoter by selecting them as the 'Event Contact' or their 'Company' in the filter sidebar. Run a report to see how shows with this partner have performed in the past, or view their total earnings across multiple events in the report Summary.