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How to structure your project schedules
We have researched thousands of project schedules, and have found the following structure is the easiest to manage and reduces the chance of data manual entry error. Please note this list is relevant to interior designers, architects will require additional schedules.
We recommend creating these 4 separate schedules:
Materials & Finishes
Fittings & Fixtures
FF&E (furniture, fixtures & equipment)
Each schedule will be further broken down into sections based on broad product categories. For example, in your Materials & Finishes schedule, you could have sections for Floor Finishes, Wall Finishes, Joinery Finishes etc. Or in your Lighting schedule, you could have sections for Wall Lights, Downlights, Track & Strip Lighting Pendant Lights, GPOs & Light Switches etc.
You will only add a product once, even if it is used in multiple spaces. This way, if you need to make changes to a product, you are only updating one entry (as opposed to multiple if you were structuring your schedule by area). The doc code attached to the product will note the location or instances of this product in your plans. Additionally, you can list the locations in the schedule product details field.
This is just a guideline. If you have a way that works for you, then the flexibility of our Programa schedules will be able to accommodate your preferred structure.
How to rename a schedule
Each new project comes with a default schedule already created called Untitled Schedule. When starting your project schedule, you can choose to continue with this name or rename it to whatever you choose.
In the top toolbar, click the 3 dots to open schedule options
Select rename schedule
Type your new name into the field provided
How to create a new schedule
In the top toolbar, click the dropdown arrow next to your current schedule name
Click + Create New at the bottom of the options list
How to create a section
Now your schedule has been created or renamed, it's time to create a section. Sections are a handy way to organise the products in your schedule. You can create multiple sections (e.g. by product category or location) or a single section housing all of your scheduled products.
Click + New Section
Type in a section name into the field provided
How to move a section
Hover your mouse over the section name
Click and hold the dots to the left of the section name
Drag and drop your section into your desired location
How to delete a section
Click the 3 dots to the right of your section name
Select delete section