This guide shows you how to export your Programa schedules as professional, branded PDFs-whether you need a full schedule, selective products, or detailed spec sheets for client presentations.
Exporting your full Schedule to PDF
Programa will automatically generate a branded A3 landscape export in just a few clicks. The PDF includes a cover page with your studio name and logo, project name, schedule name, notes, disclaimer and the current date.
Click the 3 dot menu in the top right corner of your Schedule
Select Export as PDF
Toggle on or off any fields you want to show or hide from the export
Add Cover page notes if needed (revision numbers, special instructions, etc.)
Click Export
Note: Your PDF will download immediately for most schedules. Larger schedules may take a few moments to generate.
Customising which fields appear in your PDF
You have the option to show or hide fields in your PDF export. Each column contains several product information fields. When a column is hidden, all the corresponding information fields will not appear in your schedule. Likewise, when a column is shown, all the related information fields will appear in your schedule.
You can choose to show or hide as many columns as you like.
Optional information fields:
Brand Details | Includes the Product Name (given by the brand), Brand Name and Product URL |
Supplier Details | Includes the Supplier Company Name, Sales Representative Name and Contact Email |
Order Info | Includes the Product QTY, Product Code (SKU) and Lead Time |
Product RRP | Includes the Unit RRP and Total RRP |
Product Client Price | Includes the Unit Client Price and Total Client Price (note, client price is calculated from your trade price + product markup %)* |
* If you want to charge RRP, we recommend toggling on 'Add Markup', ensure you have a QTY of at least 1, then change your Client Price to 0%, and this will automatically recalculate the fields around it. Your Client Price field will now match the RRP, and this is what will present on your PDF export.
Exporting selective products or sections
Programa allows you to export specific sections or products within your Schedule as a summary PDF. Here's how to selectively export:
Hover to the left of products or section headers to reveal checkboxes
Check the boxes next to items or sections you want to export
Click the Action button that appears in the top right corner
Select Export as PDF
Toggle off any fields you want to hide
Add Cover page notes if needed
Click Export
Pro Tip: You can export a selective view based on your filtered and sorted selections, having the option to export only the filtered view, only the sorted view, or both combined.
Exporting individual product Spec Sheets
Programa lets you export detailed spec sheets for individual products directly from your Schedule.
Method 1 – From the Schedule:
Click the 3 dot menu at the end of any product line
Select Export PDF Spec Sheet
Method 2 – From the product Details panel:
Click the Details button for any product in your Schedule
Select Download PDF from the bottom left of the panel
Exporting bulk product Spec Sheets
When you need detailed spec sheets for all products in your Schedule, you can generate them in one export package.
[Recommend Screenshot here showing the bulk export checkbox]
Click the 3 dot menu in the top right corner of your Schedule
Select Export as PDF
Toggle off any fields you want to hide
Check the box for Export with detailed product spec sheets
Add Cover page notes if needed
Click Export
You'll receive an email with a download link (larger schedules may take a few minutes to process)
Note: Bulk spec sheet exports are emailed rather than downloaded immediately due to file size. Check your inbox within 5-10 minutes for larger schedules.
Need more help with exporting your schedules? Contact our support team via live chat for personalized assistance.