This guide shows you how to add team members to your Programa account, manage their roles and permissions, and remove users when needed so you can collaborate effectively with your team.
Adding team members
Click the dropdown arrow at the top left of your screen, next to your studio's name
Select Settings from the dropdown menu
Click the Team tab
Click Invite
Enter the team member's name and email in the form
Click Invite
Your team member will receive an email invitation to join your Programa organization. They should follow the instructions in the email to register their account.
Note: Once a team member accepts the invitation and completes their account setup, your subscription cost will increase by one seat.
Re-sending invitations
If a team member can't find their invitation email:
Navigate to Settings > Team
Locate the user with a pending invitation (they'll appear slightly transparent in the list)
Click the 3-dot icon next to their name
Select Resend Invite
Independent sign-up
If a team member tries to create a new account without an invitation, Programa will check their email domain. If it matches an existing studio, they'll be prompted to request to join. The studio owner will receive the request for approval.
Accidental account creation
If a team member accidentally creates their own Programa account:
Send them an invitation to your team
When they accept, they'll be deactivated from the duplicate account and added to your main account
Collaborating with external users
Programa doesn't currently support sharing specific projects between separate Programa accounts. To collaborate with someone who has their own Programa account:
Invite them using a different email address than their existing Programa account
They'll join your team as a separate seat, increasing your subscription cost by one seat
This prevents them from being logged out of their own studio when accepting your invitation.
Managing user Roles and Permissions
Programa has three user roles with different permission levels. New team members are automatically assigned as Designers.
Owners |
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Admins |
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Editors |
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Changing a team member's role
Click the dropdown arrow next to your studio's name and select Settings
Click the Team tab
Click the dropdown arrow next to the team member's name
Select the appropriate user role
Important: Only owners can assign roles to other team members.
To transfer account ownership to another user, go to Settings > Team, click the 3-dot icon next to the team member's name, and select "Transfer ownership."
Removing team members
Click the dropdown arrow next to your studio's name and select Settings
Click the Team tab
Click the 3-dot icon next to the team member's name
Select Remove from team
What happens when you remove a team member?
When you remove a user from your team, their contributions remain intact. You'll still have access to:
All of their project input
Their time entries
Task notes and comments
Any other work they've completed
Note: Organization owners cannot be removed. If you need to remove an owner, first transfer account ownership to another team member, then remove them from the team.
Need more help with team management? Contact our support team via live chat for personalized assistance.