In this article, we cover:
When a quote gets signed in ProLine, the system automatically builds out your budgets. ProLine will align all the cost line items from your signed quote with their respective types. It will total those line items, giving you the total for materials and other types like labor, permits, and more.
This guide will walk you through managing these budgets, updating costs, and analyzing project finances.
Updating and Adding Costs
If there are changes in costs, you need to update them in ProLine. This improves accuracy in your budget records.
Steps to Update Costs:
Navigate to your project budget: Select Project > Project Details > Budget tab.
Update line items: Locate the cost line item you want to update, click on the pencil icon next to your Cost Line Item to make any necessary changes, and save.
Add final invoices and receipts: Upload your final invoices and receipts to keep records of each cost line item.
Click on the pencil icon next to your Cost Line Item and then the Upload button under "Upload Receipt". You can also use the receipt icon next to each line item.
You can also add new costs. If you purchase additional supplies, add those costs to the budget.
Steps to Add New Costs:
Navigate to your project budget: Select Project > Budget tab.
Add new line items: Click on Add Cost, enter the details, and save.
Project Analysis and Revenue Tracking
ProLine provides tools to analyze your project's financials, including cost breakdowns and revenue tracking. Revenue information found in the project analysis section will be updated based on payments made for this project.
This section also displays gross profit margins, commission details, and service tax information. If there are variances (differences between expected and actual costs), they will be highlighted once the project status is closed.
Change Service Tax or Commission
You can change the service tax or commission for the project by clicking on the edit icon for either Service Tax or Commission and then removing or changing it.
Budget Planner (Formerly Planning Budget)
The Budget Planner is available inside each quote and gives projected revenue, cost, and profit estimates. This is used to project whether or not you will be profitable on a job before you even send the quote. It can also be referred back to later to see how the job profit could have worked out under different scenarios.
Contact Support
If you encounter difficulties or have further questions, contact our support team at support@proline.app or through the chat in the lower corner of your screen. We're here to help you with any issues or concerns.