Overview
In some cases, you may want learners to apply before enrolling in a course. This support article walks you through the process of enabling course applications, managing student applications, and configuring application settings.
How Learners Apply for a Course
Access the Course: The learner receives a shared course link and clicks to start the application process.
Complete the Application: The learner fills out the required information in the application form.
The form can be customized to include specific questions or data collection fields.
Submit the Application: Once the application is submitted, the learner sees a message stating that their approval is pending.
Wait for Approval: The course creator reviews and either approves or rejects the application. Notifications are sent to the learner once a decision is made.
Managing Applications as a Course Creator
Navigate to the Course:
Go to the Learning Area and select the relevant course.
Review Applications:
Open the Students tab to see pending applications.
Click on an application to view the details submitted by the learner.
Approve or Reject Applications:
To approve: Write a quick message (e.g., “Congrats! You’re in”) and send it along with the approval.
To reject: Provide a reason or suggestion for improvement (e.g., “You’re missing some information” or “Consider taking a prerequisite course”).
The learner will receive a notification with your decision.
Enabling Applications in Course Settings
Open Course Settings:
Access the course and click on Course Settings.
Enable the Application Feature:
Scroll down to the Course Application section.
Select “Create a new application.”
Customize the Application:
Add questions using various types (e.g., multiple-choice, short answer, or dropdown).
Include multiple pages if necessary for detailed applications.
Example questions:
Personal information (name, email)
Interests or goals for taking the course
Preferred location for in-person sessions
4. Save the Application:
Confirm and save the application to apply it to your course.
Sharing the Course Application
Once the application is configured:
Copy the course link from the course settings.
Share the link via email, on your website, or through other communication channels.
Learners who access the link will go through the application process before enrollment.
Notifications and Enrollment
After submitting an application, learners are notified about the status (approved or rejected) through the platform.
Approved learners can proceed with:
Enrolling in free courses.
Selecting a session if the course has multiple options.
Completing the payment process for paid courses.
Support and Assistance
If you encounter any issues or need help creating custom application questions:
Use the in-app Support button to contact Proserva Support.
Describe your question, and a support representative will assist you.
By following these steps, you can effectively manage applications and provide a streamlined experience for your learners.