As part of our Employee features, Daily occupancy allows you to keep track, in real-time, of the number of employees expected onsite, and set a limit to ensure too many people are not present.
- This feature can be activated in any valid subscription plan including Medium (Grandfathered), Large (Grandfathered) and Enterprise (Grandfathered) as well as Prime only for a limited amount of time.
Configuring Daily occupancy
To activate the feature, you can go to Settings>Employees>General and toggle on Daily occupancy to enter your current limit:
A new component will now be added to your Employee logbook to show expected occupancy and the current limit (this limit is your workplace capacity):
Keeping track of occupancy
The color-coded progress bar on top of your Employee logbook will show you in real-time your expected occupancy for the current day.
Green indicates you are currently at 90% or less of your current capacity, while red indicates you have passed this threshold.
Employees whose status is Expected and Checked-in will be counted towards your limit, while those marked as Denied or Checked-out will be excluded. To learn more about the Employee logbook and what each status means visit our help article here.
All users with access to the Employee logbook will be able to keep track of the current occupancy. Only employees are considered at this time, this feature excludes expected and checked-in visitors.
Set up occupancy alerts
As the workplace manager, you can be notified when the capacity is reached or when it will be reached for an upcoming day. This empowers you to take necessary precautions. To activate alerts go to Settings > Employees > General and activate this option by adding the email address (es) that should be notified.
Tip 💡You can send alerts to multiple recipients by creating a distribution list on your email client or by entering multiple email addresses separated by a ",".
Alternatively, if you use Proovr to check-in via our mobile app, we will warn users about the remaining number of seats available, allowing them to plan their office booking ahead.