Managing a recurring class schedule in Punchpass is simple and flexible. Whether you're updating the details or transitioning between in-person and online classes, Punchpass makes it easy to make these adjustments. This guide will walk you through the steps to modify your recurring classes, ensuring your schedule stays up-to-date and in sync with your needs.
In this article we'll talk about how to edit a recurring class schedule, but you can also edit individual classes and edit a series of classes as well.
Who can use this feature?
Access to defining classes requires admin-level access in Punchpass.
How Do I Edit a Recurring Class?
To start, visit Manage > Classes, click on the class name, and press the Manage the Schedule button:
This opens the recurring class schedule. Click the Edit button to modify a specific class time.
Here's what you can change:
Change the Details: Edit the class time, instructor, the location (or the custom filter option you have selected for the class), class length, or class size limit.
Change the End Date or Delete: Adjust or add an end date or delete the classtime
Designate the Class as Online or In-Person: Change a recurring class from in-person to online. Online classes are designated as such on the schedule.
Mark a Class as Free
How to Change the Instructor, Location, and Class Time for a Recurring Class
To start, visit Manage > Classes, click on the class name, and press the Manage the Schedule button:
This opens the recurring class schedule. Click the Edit button to modify a specific class time.
After clicking the Edit button next to the class time, select the Change Details option.
Changing the Instructor of a Recurring Class
After clicking the Change Details button (see above), you'll make the following changes from the pop-up window:
Change the Instructor: Select the new instructor from the dropdown.
Select the date the changes will take effect: When will the new instructor start teaching? Enter the date.
Press the Update Class Time Details button.
The system will then add the updated class time to your schedule!
Changing the Location of a Recurring Class
Note: If you're adding a new Location option, you'll want to set this up as an option in your custom filter first.
After clicking the Change Details button (see above), you'll make the following changes from the pop-up window:
Change the Location: Select the new location from the dropdown.
Select the date the changes will take effect: When will the new instructor start teaching? Enter the date.
Press the Update Class Time Details button.
Changing the Class Start Time of a Recurring Class
After clicking the Change Details button (see above), you'll make the following changes from the pop-up window:
Change the Class Start Time: Select the new class time.
Select the date the changes will take effect: When will the new instructor start teaching? Enter the date.
Press the Update Class Time Details button.
Changing the Custom Limitations for a Recurring Class
After clicking the Change Details button (see above), you also have the option of changing the custom limitations for the class time. These changes will apply to all of the classes on the timetable at this specific time, for example, Sundays at 7 AM.
Changes you can make:
Change the Custom Class Length: Change the duration of a class.
Set a Custom Class Limit: How many students can make reservations for this class time? This can be helpful if a class occurs in different locations!
Set a Custom Booking and Cancellation Window for this Class: Adjust your customer reservation settings for this class time.
After making any changes:
Select the date the changes will take effect: When will the new instructor start teaching? Enter the date.
Press the Update Class Time Details button.
How to Change the Recurring Class End Date or Delete the Class Time
If you want to add/edit the end the class time or delete it from your schedule, click here:
Then, you can pick an end date, with the option to remove reservations after that date. Or you can select to delete it with all future class times currently on your schedule.
How to Change a Recurring In-Person Class to Online (and Vice Versa)
Classes that are offered online will be designated as "Online" on your schedule and class timetable with a purple flag.
Here's how an online class appears on the schedule:
Here's how a recurring online class appears on the class timetable:
Updating a Recurring Class to be Online or In-Person
Punchpass allows you to change an in-person class into an online class and an online class back into an in-person class at any time.
Following the steps, we navigated to Manage > Classes, clicked on a class from our list of active classes, and then pressed the Manage the Schedule button at the top of the class page to open the timetable.
Press Edit next to the class time you'd like to update.
Select the option to turn the class into an online class.
If you're using the Zoom integration with Punchpass, this opens a pop-up with a toggle to turn the class time into an online class (or to turn it off if the class time is already online).
If you turn the option on, the Zoom integration will automatically create the online class links for you. Learn more Setting Up Online Zoom Classes with Punchpass.
If you're using another service for your online classes, you'll see the option to enter that URL when turning the recurring class time into an online class. Learn more about
Creating Online Classes with Vimeo Livestream, Whereby, Google Meet, and More.
How to Change a Recurring Class to Free
You also have the option to turn all of the recurring classes into free classes or not!
Select the date you'd like to turn the class into a free class and press the button.
Important Note About Reservations
Punchpass will let you modify the start time of classes that have reservations. We show you which classes on your schedule will be affected, but we do NOT alert your customers about the change.
Notifying customers about the change in schedule
If you change a class it is wise to let your customers know as well. You can either go to the particular class instances to email customers, or go to Reports > Upcoming Reservations and use that report to select and email customers about a change.