Skip to main content

Understand Groups in Pyn

Groups capture lifecycle, standard, and demographic descriptions of employees

Julianna Kapjian-Pitt avatar
Written by Julianna Kapjian-Pitt
Updated this week

Understanding groups

  • There are two kinds of groups: standard and demographic

  • Groups are ‘fluid’: People move in and out of groups, as their career progresses or their circumstances change

  • A group can not be created by a user

Standard groups

‘Standard’ groups are always available in Pyn.

There are currently 2 standard groups:

  • All Employees — Anyone who is a current employee

  • All Managers — Anyone who has one or more direct reports

Lifecycle groups

These groups are also always available in Pyn.

They represent the lifecycle of an employee:

Joiner → Current → Terminated

There are currently 5 lifecycle groups:

  • Joiner — Anyone who has a start date in the future (and is not terminated)

  • Current — Any active employee (who is not terminated)

  • Terminated — Anyone who has a termination date in the past, or has been removed from your HRIS

The ‘Terminated’ group is currently visible in the Pyn platform under Directory → Inactive. Lifecycle groups are mutually exclusive. The employee transitions through these groups one at a time, as their career progresses.

Demographic groups

Demographic groups are created from the underlying HRIS system, such as BambooHR or Workday.

Demographics can vary per HRIS system, but common ones are:

  • Department

  • Unit

  • Location

In Pyn, we create a group for each demographic option. So if there are 4 departments (security, engineering, marketing, sales), Pyn will create 4 groups:

  • Security

  • Engineering

  • Marketing

  • Sales

An employee can be part of multiple demographics (ie. someone can have a Department and a Location), but an employee can not be part of multiple demographic groups (ie. someone can not be in Engineering and in Marketing).

Did this answer your question?