The privacy notice can be viewed by your candidates at the time of application through your careers page, as well as in consent requests for your candidates.
You may occasionally use this template as a basis for creating your privacy notice.
It is important to note that this template does not replace consultation with a specialized company in legal matters related to terms of law. It is simply a model that can be applied in your organization, provided that adjustments regarding the criteria established by the LGPD (General Data Protection Law) are respected.
Privacy Policy Template
[COMPANY, Address, Registration Number, etc.]
We are committed to protecting and respecting your privacy. This Privacy Notice (together with any other documents mentioned here) establishes the basis upon which your personal data collected or provided by you will be processed in our recruitment processes.
Please read this document carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purposes of the General Data Protection Law ("LGPD"), the Data Controller is [COMPANY].
Our Objective
At [COMPANY], we use Quickin, an online software provided by People Tecnology to assist in our recruitment process. Quickin processes candidates' personal information on our behalf and in accordance with our instructions.
Therefore, at [COMPANY], we are committed to ensuring the proper legal treatment of your data, thereby ensuring your privacy. This document has been prepared in accordance with the current legislation in the national territory, primarily in accordance with Law No. 13.709/2018 (General Data Protection Law).
About Your Personal Information
Information We Collect:
We collect and process some or all of the following types of information from you:
Information you provide when applying for a position. This includes information provided through an online job portal, via email, in person during interviews, and/or through any other method;
In particular, we process personal data such as your name, email address, postal address, phone number, date of birth, qualifications, experience, information related to your employment history, skills, and any video interview you may conduct;
A record of your progress in any hiring process we may conduct.
Information We Collect from Other Sources:
Quickin provides us with the ability to link the data you provide to us with other publicly available information about you (that you have posted on the internet). This may include sources such as LinkedIn and other social media profiles.
We may receive your personal data from third parties who recommend you as a candidate for a job vacancy.
How we will use your information
Processing Purposes:
We use the information we hold about you in the following ways:
To consider your application for a position you have applied for;
To consider your application for other positions;
To communicate with you regarding the recruitment process;
To identify suitable candidates to fill our job vacancies;
To assist our service providers (such as Quickin) and Partners (such as the workplaces through which you may have applied) in improving their services.
Disclosure of Your Information
We do not share your data with third parties except for those directly related to the specific purposes of this Privacy Notice. This includes Quickin, which uses your data only in accordance with our instructions and as required by law.
Additionally, for the storage service, the Provider will handle the security of your personal data with the utmost care and in compliance with applicable legislation, using a highly qualified team to ensure that best security practices are applied in safeguarding your data.
In the event of an acquisition, merger, or incorporation of [COMPANY], the data mentioned here may be shared with the third-party company involved in the operation, and this information will be treated and used exclusively for the purposes specified herein. We commit to notifying you if your data becomes subject to a new Privacy Policy.
How We Store Your Personal Data
Security:
We take appropriate measures to ensure that all personal data is kept secure, including security measures to prevent the accidental loss or unauthorized access or use of personal data. We limit access to your personal data to those who have a genuine need to know them. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of any suspected data security breach when we are legally required to do so.
Unfortunately, the transmission of information over the internet is not entirely secure. While we do our best to protect your personal data, we cannot guarantee the security of data transmitted through any online means, so any transmission is at your own risk.
Your Rights:
You are guaranteed the right to obtain from us, at any time and upon formal request, regarding the data provided by you:
Confirmation of the existence of processing;
Access to the data;
Correction of incomplete, inaccurate, or outdated data;
Anonymization, blocking, or deletion of unnecessary, excessive, or data processed in violation of Law No. 13.709/2018;
Data portability to another service or product provider, upon express request, in accordance with the regulation of the national authority, considering trade secrets and industrial secrets;
Deletion of personal data processed with your consent;
Information about public and private entities with which we [COMPANY] share data;
Information about the possibility of not providing consent and the consequences of refusal;
Revocation of previously provided consent.
If you wish to exercise any of these rights, please:
Contact us through our contact details below;
Provide sufficient information to identify yourself;
Verify your identity and address;
Clearly explain the subject of your request.
Contact:
All questions, comments, and requests regarding this Privacy Notice should be directed to [CONTACT_EMAIL_ADDRESS].