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For Promoters: Race Day Checklist
For Promoters: Race Day Checklist
David Call avatar
Written by David Call
Updated over a year ago

A quick resource to ensure you have everything you need on race day.

  1. Set up your equipment, and power it on. (gantry setup instructions, timing equipment instructions, ethernet networking instructions)

  2. To ensure a smooth race day, follow these steps:

    1. Access the RaceReady local network. The scoring computer must have an Ethernet connection to the RaceReady network, and it is preferable for all computers to have this connection. If using Wi-Fi, look for the network named "RaceReady" and use the password provided on the card.

    2. Test RFID reads in Raw Reads by sending a transponder over the finish line and checking for its presence in Raw Reads. This will verify that the RFID system is functioning properly.

    3. Activate Rider Reads. This feature provides a list of all registrants who haven't yet been detected by the RFID system. Ensure that riders are aware they need to wear their transponders during practice sessions to ensure proper detection.

    4. At the end of practice, reach out to everyone on the Rider Reads list to investigate why their transponder is not working. In most cases, it will be due to their own error. However, if they followed all instructions correctly, issue them a replacement transponder and instruct them to affix it behind the front number plate of their bike(s).

    5. Once the race order has been established, remember to publish the live timing and race order by selecting the "Live Timing Running" option on the race order page.

    By following these steps, you can ensure a well-prepared and operational setup for race day.

Make sure to print your score sheets from the Race Order tab and the gate pick report from the Reports tab. These documents should be sent to the relevant operators on your team.

Here are the positions needed for the RaceReady system:

  1. Live Timing Operator: This individual is responsible for starting and stopping the live timing system. They should have a clear view of the finish line and manually adjust transponder reads if necessary. The live timing operation should be conducted using a local connection in a Chrome browser (172.16.10.2).

  2. Lap Counter(s): It is ideal to have two different people assigned to count laps and record them on lap sheets.

  3. Score Manager/Printer: This person is responsible for printing the results and making any necessary edits. Generally, it may not be required to cross-check every race against the written lap sheets unless the Live Timing Operator suspects an issue with a race. However, some promoters prefer to conduct this audit. Additionally, this person can also serve as an ongoing registration attendant.

If you require additional assistance, please don't hesitate to message us via our chat system!

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