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For Promoters: Checklist for Publishing Your Event
For Promoters: Checklist for Publishing Your Event
David Call avatar
Written by David Call
Updated over a week ago

How to double-check your event in RaceReady before publishing.

You should have already created your event at this point. If you haven't, you can click here to see a guide on how to build an event.

If you're about to publish an event and you're not sure if you crossed all of your t's, here's a quick guide to help.

In your account, find the event, and select "Edit":

Within the event, each of the next six tabs walk you through the information you will want to provide.

Simply review the information provided on each tab and ensure that it aligns with your race requirements. If you require assistance in building the event, refer to the provided article. Otherwise, here are a few key points to consider:

Event Dates: Ensure that each day of the event is clearly specified in the "Basic" tab. For single-day events, the start date and end date should be the same.

2. Customer Receipt: You have the option to enter text that will be included on every customer receipt. Additionally, you can upload a standard attachment, such as a PDF map of the premises, which will be emailed to the customers along with their receipt. Please note that our system does not support sending variable data attachments or text from this module, meaning you cannot have different attachments or text for each customer.

We recommend including the link to your live timing and results page in your receipt text, making it easily accessible for each rider.

3. Pricing Tab: First, it's important to note that race entries, such as class fees, are not managed on this tab. The purpose of this tab is to control the pricing and management of all other items for sale at your event, excluding race entries. This includes items such as camping, transponders, memberships, and more. Additionally, if you need to offer a membership or season pass, you can add them from this page too. Below are some examples of items within each pricing category:

4. Format Tab: This manages the format for the event's scoring. It needs to be filled out in order to score your event properly. Here's an example:

5. Classes Tab: In this section, you can specify the types of entries permitted in your event. To add classes, select "Add Classes" next to the desired category from your existing list. Ensure that you have included all the classes you wish to offer based on your event requirements. If you have already created a custom class list, that's great! However, if you haven't, don't worry—you can always add classes to the list later. The following example demonstrates that the promoter has multiple categories of classes, but for this particular event, only the "2022 MX Classes" are being offered:

6. Waivers Tab: In this section, you have the option to make it mandatory for participants to electronically agree to a waiver during the registration process for your event. This is the designated area where you should upload the waiver document. If the waiver is not uploaded yet and you wish to have one, you can easily add it here:

7. Review Tab: This section provides you with a preview of how your event will appear once it is published. While it doesn't display every detail visible to customers, it gives you a general overview. Additionally, it shows the custom URL specific to this event. This unique URL can be shared to direct visitors straight to the signup page for this particular event:

You have the option to publish the event directly from this section. Conversely, if you need to remove the event from public view after it has already been published, you can also unpublish it here.

If everything appears satisfactory for your event based on this overview, your next step is to publish the event, share the URL with your racers, and witness the registrations pouring in!

If you require any further assistance, please feel free to message us on our chat system.

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