Skip to main content
All CollectionsPromotersOnboarding
For Promoters: Race Day Checklist
For Promoters: Race Day Checklist
David Call avatar
Written by David Call
Updated over a week ago

Quick resource to make sure you have what you need on race day.

  1. Set up your equipment and power it on, following the instructions for gantry setup, timing equipment, and Ethernet networking.

  2. Access the RaceReady local network. The scoring computer must be connected to the RaceReady network via an Ethernet connection. Ideally, all computers should also be connected this way. If you are using Wi-Fi, select the network named "RaceReady" and use the password provided in the card given to you.

  3. Test RFID reads in the Raw Reads section. Send a transponder over the finish line and check if it appears in the Raw Reads list. This will ensure that the RFID system is functioning properly.

  4. Activate Rider Reads. This feature displays a list of all registered participants who haven't yet been detected by the RFID system. Ensure that riders are aware they need to wear their transponders during practice sessions to ensure proper detection.

  5. At the end of practice, contact everyone on the Rider Reads list to troubleshoot any issues with their transponders. In most cases, the problem will be due to the rider's error. However, if they have followed all the instructions correctly, provide them with a new transponder and instruct them to place it behind the front number plate of their bike(s).

  6. After building the race order, make sure to publish the live timing and race order by checking the "Live Timing Running" box on the race order page. This will ensure that the live timing and race order information is available to participants.

7. Print your score sheets (on the Race Order tab) and print your gate pick report (in the Reports tab) and send them out to the necessary operators on your team.

Here's the revised version:

Positions needed for the RaceReady System:

  1. Live Timing Operator: This individual is responsible for starting and stopping live timing, has a clear view of the finish line, and manually adjusts transponder reads when required. The Live Timing Operator must access live timing from the local connection using a Chrome browser (

  2. Lap Counter(s): It is recommended to have two individuals assigned to count laps and record them on lap sheets separately.

  3. Score Manager / Printer: This person is responsible for printing results and making necessary edits when needed. Typically, it is not mandatory to cross-reference every race with the written lap sheets unless the Live Timing Operator suspects any issues. However, some promoters prefer to perform this audit. This person can also handle ongoing registrations if needed.

If you require further assistance, please feel free to message us on our chat system!

Did this answer your question?