Summary:
Approval deadline for ALL contractors is 11:59pm on Tuesday for the previous week
Once submitted, timesheets can be edited by clicking the 'edit' button
The placement must first be approved on the system for a contractor to have access to the timesheets
When not working for the period of the timesheet, the timesheets can be dismissed by clicking the 'dismiss' button
We have a new timesheet process for our users to follow. Below is full-fact guide to everything timesheets on Raise.
Timesheet approvers will have the same functionality as in 1PS and will be notified to approve or reject timesheets as normal.
If your placement is still waiting to be approved on the system, you will not be able to access the timesheets until the placement has been approved.
When you first go into the timesheet tab, this may be in a random order; this can be rearranged by clicking on any of the headers for chronological or non-chronological order at the top.
The timesheet view can be filtered by Timesheet ID, agency, client and contractor name, the timesheet status (generated, submitted, approved) and so on.
How to submit timesheets
To access the timesheet, please click the timesheet ID.
Be sure to check the start and end date of the timesheet to ensure you're submitting/approving for the correct week!
Hours/days can be submitted under 'units'.
The minutes are in bocks of 15 minutes.
The timesheet can be saved as a draft to come back to before submitting.
If you do not need to submit a timesheet for the period, please click 'dismiss'.
You can check the status of your timesheet under the 'status' header, to know when it has been approved.
If a timesheet is submitted incorrectly or you make a mistake, you can edit the timesheet!
Please go back into the timesheet and click 'edit' to resubmit. This can only be done if the timesheet has not been approved.
How to approve timesheets
Once a contractor has submitted a timesheet, the approver will be notified via email.
Accessing the submitted Timesheet:
When the timesheet is submitted, you will receive an email like the below:
By clicking 'Review', it will take you into the timesheet where you can look over the hours/days worked.
To approve or reject, please use the buttons at the top right of the screen.
When rejecting a timesheet for the contractor to resubmit, please click 'reject', then click 'revert timesheet'.
For Expenses:
Expenses can be submitted directly by contractors in the Raise platform under the expense tab. This will be sent to the expense approver and the invoice generated automatically. For more information on how to submit expenses, please click here.