How to Access Group Management
This section is dedicated to managing both classrooms and group hierarchies, offering insights into distinguishing and effectively utilizing these categories.
Browse to your Group After logging in, browse to the group you would like to work within
Select the Groups tab NOTE: If you do not see the "Groups" tab, you may need to navigate up a level by clicking on the school name toward the top "path"
Once you select a group, you will be on the "Dashboard". From there, look for a tab labeled “Groups”, “Schools", "Classes, or similar. Additionally, use the Classes Tab to define access rights, ensuring proper group assignments and permissions.
Adding a New Group
Select “Add Group” To add a group, look for a button labeled “Add Group”, “Add School", "Add Class, or similar.
Enter Group Details
Group Name: Provide a clear, descriptive name that follows your organizations naming convention.
Type: Typically this will be "Class" and affect how the information is displayed for that group
Additional information can be added for reporting purposes For naming, consider using structured conventions such as "[Location] [Class Type] [TeacherLastName]" (e.g., "Parkview 3Y_HALF_DAY_[TeacherLastName]").
Editing an Existing Group
Find the Group In the list of groups, locate the group you want to modify.
Click the Edit Icon Click the pencil (“✏️”) icon or “Edit” action next to the group’s name.
Update Group Details Change the Group Name, Type, or other information. You may also adjust user permissions to ensure appropriate access levels. This can be managed in the Classes Tab.
Adding Users/Educators to a Group
Select the "Educators" or "Users" Tab For the selected group, you will see the current Users assigned to that group.
Select “Add User" or "Add Educator" Email: Email address they use for their organization (work email) Status: Active First and Last Name
Select the Role: Choose from a list of roles. Typically Teachers will be "Examiner Level 3".
Assign the Educator/User to group(s) Check the box of the group(s) that you want them to have access to. If adding a teacher from the classroom view, the group association is automatically determined, streamlining the process.
Save the user Ensure roles such as 'Examiner Level 3' or 'Teacher Role' are assigned as per the organizational requirements.
Prefer Video?
Here are videos showing how to do each step:
Accessing Groups:
Adding a Group or Class
Editing a Group or Class
Managing Permissions and Visibility Issues
Review Classroom Setup: Verify that classroom structures and permissions are correctly configured.
Adjust Permissions: Use the Classes Tab to define or modify user access rights.
Resolve Visibility Issues: Ensure teachers are only assigned to their respective classrooms to avoid visibility problems.
Understanding the Impact of Unassignment
What Happens to the Student Record? Unassigning a student does not delete their record but removes them from the specific classroom’s view.