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Split reservations and overlapped reservations
Split reservations and overlapped reservations

What is the difference between overlapped and split reservations and how to handle them

Nataša Lakić avatar
Napisao/la Nataša Lakić
Ažurirano prije više od tjedan dana

We use two terms in Rentlio to describe potentially problematic reservations and it is very important to learn the difference and how to handle them.

Overlapped reservation

A synonym would be an "overbooking". This means, that at the time when the reservation was made your availability for that unit type was 0, and you already have units reserved for that period. These reservations are marked with a red underline:

In case you are not sure how this happened please get in touch with us through our support chat and we will help you figure out what happened. Our experience shows that overlapped reservations mostly happen in these cases:  
> if you manually increase your availability on Rentlio,
> if you increase availability on online sales channels
> if you have allotment with online sales channels

Another, less frequent, cause for overlapped reservations is manual cancellation of reservations that come from OTA channels. When you cancel manually reservation which came from a channel, in your Rentlio calendar, you are increasing the availability which is then sent towards all connected channels. However, if that same reservation gets cancelled directly on the channel by the guest (or the channel itself), the availability on the channel will increase once more, and create this fictitious availability which will not be visible in your Rentlio calendar, if your availability limit has already been reached. Therefore, this situation poses a risk of overbooking

Therefore: Under no circumstances should one cancel manually reservations that came from OTA channels. Those reservations should be cancelled on the channel where they came from because manual intervention can create an issue. Manual cancellation should be used only for reservations which were done directly via your Booking engine, by phone/email, or walk-in.

Split reservation

In most cases split reservations are not problematic and can be solved within seconds. The term "split reservation" describes a longer reservation where Rentlio was unable to assign a single unit to your guests for the duration of their stay. These reservations are marked with a yellow underline.

Here is split reservation and instructions how to solve this issue:

Reservation Test 01 is marked with a yellow underline, because at the moment these guests cannot be accommodated in a single room during their entire stay. 

In order to resolve this you have to rearrange reservations in that period. Reservations can be moved from one unit to another with left mouse click (drag&drop action).

Pro tip: we advise to monitor split reservations closely, as they can happen regularly if you have more units assigned to one unit type. By actively working on them in advance you will avoid any potential issues.

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