Setting up a Group Order is easy. First, you will need to initiate a New Quote Request. Then, you will need to review & approve your estimates, designate your quantities and shipping details, and define your order settings and aggregation settings.
Review & Approve Estimates
Once your quotes have been prepared by your Reprint Nexus account manager, you will receive an email notification and they will be available for viewing through your portal. You can access your quotes in one of two ways:
Dashboard Alerts. In the Alerts section of your Dashboard, you should see a notice regarding your available quotes. Clicking here will lead you directly to your quotes.
Your Current Orders. You can click directly on your respective Order Card and access your quotes from the Your Current Orders section of your Dashboard.
Pricing will be provided based on the quantities you requested and may include additional quantities provided by your Reprint Nexus account manager. Your estimates will include a Per-Unit cost and a Sub-Total. Your estimates will not include any of the following:
Shipping Costs. Any costs relating to the fulfillment of your content will be captured in subsequent stages of the ordering process and presented with Final Pricing.
Customization. Any costs relating to content customization, including but not limited to coding, disclaimers, PI/SI addition, translations, post-production bindery, etc. will be captured in subsequent stages of the ordering process and presented with Final Pricing.
If you approve of the pricing provided, simply click ‘Yes, Start an Order’.
Designate Quantities & Shipping
Once you have approved of the pricing estimates and clicked ‘Yes, Start an Order’, you will be prompted to identify the exact quantity you need for your printed copies and/or digital views:
For printed copies
For printed content, you must first add a shipping location. If you have already added a Ship-To address in your Profile page, it will appear by default here. Otherwise, you will need to add a Ship-To address by clicking on ‘+ Add New Shipping Location’. This will bring up an address form, where you can enter your address details. Once you have saved your address, you can designate your quantity and delivery details (contact name, phone number, and notes). You may add multiple Ship-To locations.
For digital views
For digital content, you must enter the number of views you wish to purchase. A good estimate for this value is the anticipated number of HCPs you intend to target over the course of one year.
[optional] Skip Quantities & Shipping: For Group Order Coordinators
Occasionally, users may wish to set up an aggregate order for team buyers but not participate themselves. For this crowd, you will want to bypass this step. Simply click on the Skip Quantities & Shipping button and you will advance to the Settings page.
Once you have completed this section, click 'Save and Continue'.
Order Settings
At this stage, you will be asked to make several selections relating to your order:
Aggregation
Yes, aggregate. Choose this option if you wish to broadcast this order to other buyers in your organization.
Payment (this option only appears for those choosing to aggregate)
I am Responsible. Choose this if you (or your team) are responsible for paying for the entire order
Each Participant. Choose this if each participant is responsible for their own portion of the order
Associated Products
Here you can choose to associate a product or products to your order. This will filter notifications and prioritize Group Order Opportunities for other buyers affiliated with those products.
Once you click 'Save & Continue', you will see a pop-up modal for Aggregation Settings.
Aggregation Settings
Here you can perform the following functions:
Invite Colleagues
Here you can enter the names of colleagues you would like to notify by email. You can also craft a custom message in the Invite Message text field.
Aggregation Window
This is where you can dictate the timeframe for collecting interest from other buyers within your organization using the calendar function. By default, your order will begin the aggregation window as soon as you complete this section and click 'Save & Continue'. Give your colleagues enough time to receive, consider, and join the group opportunity, but remember that this process will directly impact the turnaround time of your order.
Click 'Save & Continue'.
Your order is now openly aggregating and other registered buyers within your organization and view this order within their Group Order Opportunities section of their dashboard. You can actively monitor the order participation level, total volume commitments, and respective per-unit rates as participation (hopefully) increases!
Click here to learn how to Join a Group Order.