Evaluation Setup Checklist
Before reaching out to the Reviewr support team, run through this checklist to confirm your evaluation setup is complete and ready. This guide outlines every step the Reviewr team takes when reviewing evaluation configurations—save yourself time and ensure everything is in place!
Step 1: Log in as a Reviewer
The quickest way to confirm your evaluation assignments are working is to log in as one of your reviewers.
If that reviewer has assigned submissions, they’ll appear at the bottom of their dashboard.
Look for the edit icon (pencil) next to each submission. Clicking this should open the evaluation form.
If you only see the eye icon (view-only), your evaluation period hasn't started yet.
If there are no submissions listed, assignments were not made correctly.
If submissions are listed and an edit icon is visible, your assignments are correctly made, and no further steps are needed.
Step 2: Verify Assignments in “Groups and Divisions”
One of the most common missteps is not finalizing evaluation assignments.
Go to the Groups and Divisions page.
Click Manage Submissions next to each group.
In this view, you can confirm how many reviewers are assigned per submission, and vice versa.
If the reviewer count is 0, assignments haven’t been made.
Step 3: Confirm Group Assignments
Evaluation assignments rely on groups. Make sure the following are true:
Reviewers are assigned to the correct reviewer group(s).
Submissions are assigned to the appropriate submission group(s).
Submissions are in a reviewer-visible status—typically "Accepted" or another status configured to be viewable.
Tip: You can adjust which statuses are viewable to reviewers under Event Configs > Evaluation Settings.
Step 4: Finalize Your Evaluation Timeline
Double-check your evaluation period and invitation timing:
Make sure your evaluation start and end dates are correctly configured.
Ideally, the evaluation period should begin within 24 hours of inviting reviewers.
Once everything is confirmed, send your reviewer invites and you're ready to go!
By completing this checklist, you can confidently launch your evaluation process without waiting on support to verify setup. If all the steps are covered and working, your reviewers are ready to begin scoring!