Admin Dashboard Overview
The Admin Dashboard is your event’s central command center — the first thing you’ll see after logging in as an administrator. It provides a high-level overview of your program, helping you monitor progress and take action as needed. The dashboard is made up of the following key sections:
Summary & Submission Status
Dates & Deadlines
Reviewer Notes & Questions
Quick Access to Microsite and Showcase
Summary & Submission Status
Summary
The Summary section displays:
The number of days remaining before submissions close.
The total number of entries submitted to your event.
The total number of entries submitted to your supplemental event. (only if there is a supplemental event attached to your event.)
Submission Status
This section breaks down submissions by their current status to help you quickly gauge where entries stand in the process.
Here’s what each status means:
Accepted – These submissions are complete and ready for evaluation. Assigning this status will send an “Accepted” email to the submitter (if enabled). The email template can be edited under Email > Email Templates > Submission Accepted Email. By default, submissions in this status are locked for editing (this can be changed in Configuration).
Closed – Used for removing test or disqualified submissions. These are hidden from reviewers and not editable unless you adjust this setting in Configuration.
Denied – Mark submissions as denied if they will not proceed to evaluation. An optional “Denied” email can be triggered and customized under Email > Email Templates > Submission Denied Email. These submissions are locked for editing by default.
Incomplete – Automatically assigned when a user clicks Save and Logout. This is a system-generated status and cannot be manually assigned. Submissions in this status are editable by default.
New – A system-generated status for entries started by users who have not yet saved or submitted. This gives insight into site traffic and new activity.
Pending – A manual status typically used when reopening submissions for edits (e.g., between rounds or to correct missing info). Submissions are editable by default in this status.
Ready – Automatically assigned when a submission is complete and submitted by the user. These can be edited by default unless changed in Configuration.
Note: The New status is legacy and will be removed in a future release. For tracking submissions that have started but not finished, refer to the Incomplete status instead.
Dates & Deadlines
The Dates & Deadlines section displays your key timeline milestones:
Submission Deadline (Submission Close)
Evaluation Start
Evaluation Close
You can also add custom dates for things like additional rounds or internal check-ins.
⚠️ Note: Custom dates are for display only and do not control system behavior (e.g., submission locking).
To edit or add dates:
Click Update Dates next to the “Dates and Deadlines” header.
Click Edit in the top right.
To change existing deadlines:
Update the Submission Deadline, Evaluation Start, or Evaluation Deadline fields.
To add a custom date:
Scroll down to Custom Dates.
Click Add on the right.
Enter a name and date. (Optional: include start and end dates for events like additional rounds.)
Click Save at the bottom of the page.
Notes & Questions from Reviewers
This section captures any feedback, notes, or questions reviewers have left during the evaluation process — offering visibility into potential issues or follow-ups needed.
You’ll see:
Submission Name (clickable)
Reviewer’s First and Last Name
Date created
There are two tabs in this section:
Notes – Comments left by reviewers about a submission. These can be private or shared with other reviewers.
Questions – Inquiries submitted by reviewers, along with admin responses (if answered).
To view or respond:
Click the Submission Name in blue.
On the right, choose either Questions and Comments or Notes.
Click View next to the specific note or question.
To take action:
Respond to a question.
Edit a note or comment.
(For notes) Toggle “Share with other judges” to make it visible to other reviewers assigned to that submission.
Additional Dashboard Features
At the top or sidebar of the Dashboard, you’ll also find direct links to:
View Microsite – See the public-facing landing page for your event.
View Showcase – Access the public gallery (if enabled) to display featured or accepted submissions.
