This is the Groups and Divisions page. This is where you go to create or edit groups or divisions for an event.
Group
To add a group, select "Add Group".
Group Name - This will be the name for the group
Start Date and End Date - Have complete control over dates and deadlines for specific workflows. With open and close dates at the group level, you are able to manage editing ability for evaluations for certain segments of already-submitted-submissions.
Is this group managed by the auto-assign function? (hover for more details) - This should be enabled if you would like submissions to be automatically grouped (Auto-Grouped) based on certain criteria within the submission form
Share Evaluations with the competitors? - This should be enabled if you would like members in this group to see their evaluations on their own submissions
Hide this group's view/tab in the Judge Submission Search? - This should be enabled if you would like to hide a group from reviewers
You can search for groups by Group Name, Reviewer Name, or Reviewer Manager Name
You can sort groups by Group Name, Start Date, End Date, whether the assignments are automatic or manual, if evaluations are shared with submitters, and if the group is hidden from reviewers by selecting the applicable option in the blue row above the group list
You can also Edit, Assign Reviewers, Assign Manager, and Management Assignments for each group
Edit - This allows you to change the Group Name, Start and End Dates, Auto-Assign Functions, Evaluation Share Settings, and Group Visibility Settings
Assign Reviewers - This will allow you to assign reviewers to a group to review the submissions in that group
Assign Manager - This allows you to assign a manager for the group. The manager will be a reviewer who will be able to do all the actions an admin can do, just for that group.
Manage Assignments - This allows you to assign reviewers to submissions or submissions to reviewers. This step is necessary for your reviewers to be able to view submissions when they log in.
Submissions Tab
The Submissions tab will allow you to search for a submission by Submission Name, Reviewer Count, or Reviewer Name
To assign your reviewers to submissions:
You can select one or more submission(s) by checking the checkbox(es) on the far right. From there you can select one of the following options (Auto-Assign Reviewers, Clear Assignments, Manually Assign Reviewers, and Assign All) from the dropdown and then select "Go"
Auto-Assign Reviewers - This will ask for a maximum and minimum amount of reviewers to be assigned to the selected submission(s)
Clear Assignments - Will clear all assigned reviewers from the selected submission(s)
Manually Assign Reviewers - This will allow you to pick specific reviewers to be assigned to the selected submission(s)
Assign All - This will assign all submissions of the group to all reviewers that are assigned to the same group
After any of the following, select "GO"
Reviewers Tab
The Reviewers tab will allow you to search for a reviewer by Reviewer Name, Submission Count (assigned submissions), or Submission Name
To assign submissions to your reviewers:
You can select one or more reviewer(s) by checking the checkbox(es) on the far right. From there you can select on of the following options (Auto-Assign Submissions, Clear Assignments, Manually Assign Submissions, and Assign All) from the dropdown and then select "Go"
Auto-Assign Submissions - This will ask for a maximum and minimum amount of submissions to be assigned to the selected reviewer(s)
Clear Assignments - Will clear all assigned submissions from the selected reviewer(s)
Manually Assign Submissions - This will allow you to pick specific submissions to be assigned to the selected reviewer(s)
Assign All - This will assign all submissions of the group to all reviewers that are assigned to the same group
After any of the following, select "GO"
You can also Delete one group at a time through the Bulk Actions option
Division
To add a division, select "Add Division".
Name - This will be the name for the division
Then select to add the division
To edit a division, select "Edit"
Name - This will be the name for the division
Then select to save the changes.
