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Admin - Manage Submissions

For admins: search, edit, change status, assign to reviewers, and export data for submissions from the Manage Submissions page.


Admins can access the Manage Submissions page by hovering over the Data Management menu item (clipboard icon) and selecting Submissions.
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Sample Screenshot of the Manage Submissions page

Prefer to watch rather than read?

Accessing Submissions (video tutorial)

Viewing Applicant Profiles and Submitted Content (video tutorial)

🖱️ Full interactive walkthrough (Storylane)

Click Here for a "Manage Submissions" Walkthrough

Find a Submission

  • Search by: Group, Division, First Name, Last Name, Email, Submission Name, ID, Status, Label, and Submitted Date.
    ⚠️ Note: "Company" is not searchable in submissions—only in Manage Users.

  • Sort by: ID, Name, Group, Status, Labels, Company, Submit Time, Created Date, Updated Date.

Add a submission

Add a New Submission:

  • Click the Add Submission button

  • Fill out the form, following the steps that your submitters will be following.

Create a Test Submission

  • Click the Create Test Submission button

  • A new test user will be created along with an auto-filled submission

  • When the test user and submission have been created, you will be given the choice to login as the newly created test user to view the signup form.
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Download Submission Reports

  • Report includes: Submission Name, ID, Status, Created/Updated Time, Company/Organization, First/Last Name, Birth Date, Email, Phone.

View a Submission

Click the eye icon next to any submission to open it.

A submission's primary view tabs can include:

Depending on what's enabled for your event, a right-hand panel may also offer:

  • Questions/Comments

  • Notes

  • Group/Division

  • Custom Labels

Form

Displays all submission information.

Submitters

View current submitters. Sort by First Name, Last Name, or Email.

Add Existing Submitter:

  • Click “Add Existing Submitter”

  • Enter First Name, Last Name, and Email (others optional) to search for existing user account.

  • Select the correct submitter.

  • Click “Save”

Assign New Submitter:

  • Click “Assign New Submitter”

  • Enter First Name, Last Name, Email, (others optional)

  • Assign if the new submitter is the owner, editor, or viewer

  • Click “Save”

Attachments

Upload: Click Upload Attachment, provide a File Name and Description, choose Upload or Link, then click Upload and Save.

Use the icons to:

  • View (eye)

  • Edit (pencil)

  • Download (arrow)

  • Delete (trash)

  • Set as Logo — sets the image as the submitter's Reviewr profile picture.

Evaluations

View evaluations tied to the submission via the eye icon.

Supplemental Forms

Shows Name, Email, Type, Status, and Created Date for each request tied to this submission.

  • View (eye) / Edit (pencil)

  • Retrigger Invite (person icon)

  • Add Existing: search by name/email/submission name > select > Add.

  • Add New: enter First/Last Name, Email, Type > choose Save and Exit or Save and Send.

  • 🔙 Use the back arrow in the top right to return to all submissions.

Questions/Comments (If enabled)

Allow Admins/Reviewers to communicate with submitters.

  • Add: Click “Add Question/Comment”, write your message, then “Save”

  • View/Edit: Use “View” > “Edit” > “Save”

Notes

  • For internal use by Admins and optionally shared with reviewers.

  • Add, view, or edit notes. Use the “Share with Judges” checkbox as needed.

Group/Division

  • Submissions can be in:

    • One Division

    • Multiple Groups

  • To manage:

    • Edit Division > choose one > Save

    • Add/Remove Groups > search/select > Save

Custom Labels

  • Edit > check or uncheck labels > Save

Editing a Submission

⚠️ Important: Editing and resubmitting on a submitter's behalf can re-trigger the submission's Thank You email and may reset its status to Ready. If you're not sure that's what you want, use Save and Logout instead of resubmitting, or contact the Reviewr team first.

To edit: click the eye icon, then select Edit.

Only certain statuses allow submitter edits — see Status Changes below.

Print or download a single submission

  1. Click the eye icon to view the submission.

  2. Use your browser's Print option to either print it or Save as PDF.

Bulk Actions

Status Changes

Select the submission(s) using checkboxes, then choose:

  • Mark as Pending – Allows edits
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  • Mark as Ready – For first-time submissions
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  • Mark as Accepted – Notifies submitters if email template is active
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  • Mark as Denied – Notifies submitters if email template is active

  • Mark as Closed – Contact the Reviewr team to fully delete submission(s)
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    Note: Not all statuses allow submissions to be edited. Use ⚙️ Configurations to control which statuses allow submitter edits.

Assign, notify, and label submissions in bulk

Select the submissions using checkboxes, then choose:

  • Assign/Clear Groups
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  • Assign Division – Only one allowed per submission
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  • Mark/Remove Winner – Prompts for Group/Division update
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  • Email Winners – Uses “Winner Notification Email” template
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  • Send Template Email – Recommended method for emailing submitters
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  • Upload/Invite Competitors – Bulk import via CSV and email invites
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  • Assign Labels – Check desired labels > click “Save”
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Compare and advance submissions for evaluation

Use View Results to compare submissions and move them forward.

  • Search by: Group, Division, Scorecard, Label, Submission Name, Judge Name

  • Sort by: Submission Name, Label, Avg. Score

  • View submission via eye icon (includes full submission view options)

  • Advance/Move Submissions:
    ​     Select submissions > choose Group from dropdown > click “Go”
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