Skip to main content

Admin - Manage Submissions

Here's a guide on Managing Submissions

Nate Goodrich avatar
Written by Nate Goodrich
Updated this week

Manage Submissions (Admin View)

Admins can access the Manage Submissions page by hovering over the “Data Management” clipboard icon and selecting “Submissions.”

👉 Click here for a walkthrough of the Manage Submissions page

Click Here for a "Manage Submissions" Walkthrough

Page Overview

From this page, you can:

  • Add New Submissions

  • Download Submission Reports

    • Report includes: Submission Name, ID, Status, Created/Updated Time, Company/Organization, First/Last Name, Birth Date, Email, Phone.

  • Search & Filter Submissions

    • Search by: Group, Division, First Name, Last Name, Email, Submission Name, ID, Status, Label, and Submitted Date.

    • ⚠️ Note: "Company" is not searchable in submissions—only in Manage Users.

  • Sort Submissions by: ID, Name, Group, Status, Labels, Company, Submit Time, Created Date, Updated Date.

Viewing a Submission

  • Click the eye icon to view a submission.

  • View tabs can include:

    • Form

    • Submitters

    • Evaluations

    • Supplemental Forms

    • Activity Log

  • Additional Admin options (when enabled):

    • Add Questions/Comments

    • Add Attachments

    • Add Notes

    • Assign to Groups/Divisions

    • Assign Custom Labels

Submission Tabs Explained

Forms

  • Displays all submission information.

Submitters

  • View current submitters.

  • Sort by First Name, Last Name, or Email.

  • Add Existing Submitter:

    • Click “Add Existing Submitter”

    • Enter First Name, Last Name, and Email (others optional) to search for existing user account.

    • Select the correct submitter.

    • Click “Save”

  • Assign New Submitter

    • Click “Assign New Submitter”

    • Enter First Name, Last Name, Email, (others optional)

    • Assign if the new submitter is the owner, editor, or viewer

    • Click “Save”

Attachments

  • Upload via “Upload Attachment”

    • Provide File Name, Description, select Upload/Link

    • Click “Upload and Save”
      ​

  • Use icons to:

    • View (eye)

    • Edit (pencil)

    • Download (arrow)

    • Delete (trash)

    • Set as Logo

Set as Logo – Sets image as submitter’s Reviewr profile picture

Evaluations

  • View evaluations tied to the submission via the eye icon.

Questions/Comments (If enabled)

  • Allow Admins/Reviewers to communicate with submitters.

  • Add: Click “Add Question/Comment”, write your message, then “Save”

  • View/Edit: Use “View” > “Edit” > “Save”

Notes

  • For internal use by Admins and optionally shared with reviewers.

  • Add, view, or edit notes. Use the “Share with Judges” checkbox as needed.

Group/Division

  • Submissions can be in:

    • One Division

    • Multiple Groups

  • To manage:

    • Edit Division > choose one > Save

    • Add/Remove Groups > search/select > Save

Custom Labels

  • Edit > check or uncheck labels > Save

Supplemental Forms Tab

  • Shows: Name, Email, Type, Status, Created Date

  • Actions:

    • View (eye), Edit (pencil), Copy (two-paper icon)

    • Retrigger Invite (person icon)

    • Delete (trash icon)

  • Add Existing:
    ​     Search by name/email/submission name > select > Add

  • Add New:
    ​     Enter First/Last Name, Email, Type > choose “Save and Exit” or “Save and Send”

🔙 Use the back arrow in the top right to return to all submissions.

Editing a Submission

  • Click the eye icon, then select “Edit”

  • ⚠️ Be aware:

    • Resubmitting can re-trigger Thank You Emails

    • Status may reset to Ready

    • If unsure, use “Save and Logout” or contact Reviewr

Bulk Actions

Select submissions using checkboxes, then choose:

Status Changes

  • Mark as Pending – Allows edits (requires Event Configs update)
    ​

  • Mark as Ready – For first-time submissions
    ​

  • Mark as Accepted – Notifies submitters if email template is active
    ​

  • Mark as Denied – Notifies submitters if email template is active

  • Mark as Closed – Contact Reviewr to fully delete submission(s)
    ​

⚙️ Use Event Configs to control which statuses allow submitter edits.

Assignment & Communication

  • Assign/Clear Groups
    ​

  • Assign Division – Only one allowed per submission
    ​

  • Mark/Remove Winner – Prompts for Group/Division update
    ​

  • Email Winners – Uses “Winner Notification Email” template
    ​

  • Send Template Email – Recommended method for emailing submitters
    ​

  • Upload/Invite Competitors – Bulk import via CSV and email invites
    ​

  • Assign Labels – Check desired labels > click “Save”
    ​

View Results

Used to compare submissions for evaluation and progression.

  • Search by: Group, Division, Scorecard, Label, Submission Name, Judge Name
    ​

  • Sort by: Submission Name, Label, Avg. Score
    ​

  • View submission via eye icon (includes full submission view options)
    ​

  • Advance/Move Submissions:
    ​     Select submissions > choose Group from dropdown > click “Go”
    ​
    ​

Did this answer your question?