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Admin - Manage Submissions

Here's a guide on Managing Submissions in their "Reviewr" Program

Nate Goodrich avatar
Written by Nate Goodrich
Updated over 3 weeks ago

Manage Submissions (Admin View)

Admins in "Reviewr" can access the Manage Submissions page by hovering over the “Data Management” clipboard icon and selecting “Submissions.”

👉 Click here for a walkthrough of the Manage Submissions page

Click Here for a "Manage Submissions" Walkthrough

Page Overview

From this page, you can:

  • Add New Submissions

  • Download Submission Reports

    • Report includes: Submission Name, ID, Status, Created/Updated Time, Company/Organization, First/Last Name, Birth Date, Email, Phone.

  • Search & Filter Submissions

    • Search by: Group, Division, First Name, Last Name, Email, Submission Name, ID, Status, Label, and Submitted Date.

    • ⚠️ Note: "Company" is not searchable in submissions—only in Manage Users.

  • Sort Submissions by: ID, Name, Group, Status, Labels, Company, Submit Time, Created Date, Updated Date.

Viewing a Submission

  • Click the eye icon to view a submission.

  • View tabs can include:

    • Form

    • Submitters

    • Evaluations

    • Supplemental Forms

    • Activity Log

  • Additional Admin options (when enabled):

    • Add Questions/Comments

    • Add Attachments

    • Add Notes

    • Assign to Groups/Divisions

    • Assign Custom Labels

Submission Tabs Explained

Forms

  • Displays all submission information.

Submitters

  • View current submitters.

  • Sort by First Name, Last Name, or Email.

  • Add Existing Submitter:

    • Click “Add Existing Submitter”

    • Enter First Name, Last Name, and Email (others optional) to search for existing user account.

    • Select the correct submitter.

    • Click “Save”

  • Assign New Submitter

    • Click “Assign New Submitter”

    • Enter First Name, Last Name, Email, (others optional)

    • Assign if the new submitter is the owner, editor, or viewer

    • Click “Save”

Attachments

  • Upload via “Upload Attachment”

    • Provide File Name, Description, select Upload/Link

    • Click “Upload and Save”
      ​

  • Use icons to:

    • View (eye)

    • Edit (pencil)

    • Download (arrow)

    • Delete (trash)

    • Set as Logo

Set as Logo – Sets image as submitter’s Reviewr profile picture

Evaluations

  • View evaluations tied to the submission via the eye icon.

Questions/Comments (If enabled)

  • Allow Admins/Reviewers to communicate with submitters.

  • Add: Click “Add Question/Comment”, write your message, then “Save”

  • View/Edit: Use “View” > “Edit” > “Save”

Notes

  • For internal use by Admins and optionally shared with reviewers.

  • Add, view, or edit notes. Use the “Share with Judges” checkbox as needed.

Group/Division

  • Submissions can be in:

    • One Division

    • Multiple Groups

  • To manage:

    • Edit Division > choose one > Save

    • Add/Remove Groups > search/select > Save

Custom Labels

  • Edit > check or uncheck labels > Save

Supplemental Forms Tab

  • Shows: Name, Email, Type, Status, Created Date

  • Actions:

    • View (eye), Edit (pencil), Copy (two-paper icon)

    • Retrigger Invite (person icon)

    • Delete (trash icon)

  • Add Existing:
    ​     Search by name/email/submission name > select > Add

  • Add New:
    ​     Enter First/Last Name, Email, Type > choose “Save and Exit” or “Save and Send”

🔙 Use the back arrow in the top right to return to all submissions.

Editing a Submission

  • Click the eye icon, then select “Edit”

  • ⚠️ Be aware:

    • Resubmitting can re-trigger Thank You Emails

    • Status may reset to Ready

    • If unsure, use “Save and Logout” or contact Reviewr

Printing/Downloading a Submission as an Admin

  • Click the "eye" icon to view the submission

  • Then, use your browser's Print option to either "Print" the Submission, or "Save as PDF"

Bulk Actions

Select submissions using checkboxes, then choose:

Status Changes

  • Mark as Pending – Allows edits (requires Event Configs update)
    ​

  • Mark as Ready – For first-time submissions
    ​

  • Mark as Accepted – Notifies submitters if email template is active
    ​

  • Mark as Denied – Notifies submitters if email template is active

  • Mark as Closed – Contact Reviewr to fully delete submission(s)
    ​

⚙️ Use Event Configs to control which statuses allow submitter edits.

Assignment & Communication

  • Assign/Clear Groups
    ​

  • Assign Division – Only one allowed per submission
    ​

  • Mark/Remove Winner – Prompts for Group/Division update
    ​

  • Email Winners – Uses “Winner Notification Email” template
    ​

  • Send Template Email – Recommended method for emailing submitters
    ​

  • Upload/Invite Competitors – Bulk import via CSV and email invites
    ​

  • Assign Labels – Check desired labels > click “Save”
    ​

View Results

Used to compare submissions for evaluation and progression.

  • Search by: Group, Division, Scorecard, Label, Submission Name, Judge Name
    ​

  • Sort by: Submission Name, Label, Avg. Score
    ​

  • View submission via eye icon (includes full submission view options)
    ​

  • Advance/Move Submissions:
    ​     Select submissions > choose Group from dropdown > click “Go”
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    ​

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