Submission Status Definitions
Each submission in Reviewr moves through different statuses depending on its progress and administrative action. These statuses help you track and manage where each submission stands in the process—from drafts and pending edits to final review and closure. Below is a breakdown of each available status, what it means, and how it behaves by default.
Accepted
Use this status when a submission has been received and is ready for evaluation.
Triggers the "Submission Accepted" email to the submitter (can be edited under Event Details > Manage Email Templates).
Email can be turned off at any time.
Submissions must be in Accepted status to be reviewed. This requirement can be changed under Event Config.
Submissions are not editable in this status by default (configurable).
Denied
Use this status for submissions that will not be moving forward to evaluation.
May trigger the "Submission Denied" email to the submitter.
This email can be edited or disabled under Email > Notifications.
Submissions are not editable in this status by default (configurable).
Closed
Use for submissions that should no longer be considered, such as test entries, duplicates, or withdrawn applications.
Submissions in this status are hidden from reviewers.
Not editable by default (can be changed in Event Config).
Incomplete
Automatically assigned when a submitter clicks “Save and Logout”.
This is a system-generated status and cannot be manually set.
Indicates the submission is in progress but not yet submitted.
Submissions can be edited in this status by default (configurable).
Admins can optionally enable incomplete submission reminder emails under Configuration > Submission Settings, at the bottom of the page.
Pending
A flexible, manually assigned status often used when submissions need to be reopened or are awaiting additional steps.
Common uses: between rounds, collecting missing information, or placing a submission on hold.
Submissions can be edited in this status by default (configurable).
Ready
Assigned when a submitter completes and submits their form.
Indicates a submission is complete and ready for administrative processing.
Submissions are editable by default (can be restricted in Event Config).
New
This status is assigned when a submission has been started but not submitted or saved and logged out.
Helpful for understanding how many submitters have started a submission without finishing.
For better tracking of submissions in progress, refer to the Incomplete status.