Why Updating Submission Statuses Matters
Keeping your submission statuses up to date is an essential part of event management in Reviewr. It helps you:
Stay organized – Easily see where each submission is in the process.
Set internal reminders – Track which submissions need follow-up or additional action.
Manage reviewer visibility – By default, reviewers can only see submissions in the Accepted status. Updating statuses before the review phase ensures they can access the correct entries.
Control edit access – Some statuses allow submitters to make edits, while others lock the form. Monitoring and updating these ensures participants have access only when appropriate.
Streamline communication – Identify which submitters to contact for reminders, updates, or next steps.
How to Change Submission Statuses
Click the Data Management button in the left-hand navigation bar.
Select the Submissions page.
Check the box next to each submission you want to update.
In the bottom-left dropdown, choose Mark As (status) and select the new status.
Status Types & When to Use Them
Pending – For submissions that have been returned to the submitter for edits. Editable by submitters.
Ready – For newly submitted entries. By default, new submissions are automatically set to Ready unless changed by the Reviewr team. Editable by submitters.
Accepted – For submissions approved to move forward to evaluation (if applicable). Triggers the Submission Accepted email if active. Not editable by submitters.
Denied – For submissions that do not meet criteria. Triggers the Submission Denied email if active. Not editable by submitters.
Closed – For submissions marked for deletion. Contact Reviewr to have these removed. Not editable by submitters.
Incomplete – Automatic status enabled when submissions were left by clicking Save & Logout. Editable by submitters. (The Incomplete statuses is ONLY triggered when a submitter clicks the Save button in the form. Admins are unable to manually put submissions in the Incomplete status.)
Invited - indicates when the submitter has been sent an Invite email (usually for supplemental events, like nominations or reference letters)
Additional Statuses cannot be created at this time.