Before You Begin
Two things need to be true before a submission can be assigned to a reviewer:
It must be in a group — Accepted submissions must be added to at least one group (or multiple, if your review process uses separate tracks or divisions). Without this, the submission won't appear in the Manage Assignments tool at all.
It must be in a status that's visible to reviewers — by default this is Accepted only. You can allow other statuses to be visible under Configuration > Judge.
If a submission isn't showing up here, check both of these first.
Reviewer sees no submissions?
If a reviewer reports an empty dashboard, check if any of these apply:
Not assigned yet — confirm the submission was actually assigned to them (see Manual or Auto-Assign below).
Reviewer hasn't accepted their invite — assignments stay invisible to a reviewer until they've created their login. Confirm they've completed account setup, not just received the invite email.
Status not visible to reviewers — check Configuration > Judge(see "Before You Begin" above).
Judging window not open — confirm the evaluation period has started, if your event uses judging window dates.
How to Assign Submissions to Reviewers
Navigate to Groups & Divisions under the Data Management clipboard icon.
Click Manage Assignments next to the group you want to manage.
You’ll see two tabs:
Submissions tab: shows fully submitted submissions.
Reviewers tab: shows assigned submissions per reviewer.
Note: By default, only Accepted submissions are visible for reviewer assignment. You can change this in Event Config > Judge Settings to allow other statuses to be visible.
Manual Assignment
Manually Assign Submissions
Go to the Submissions tab and select one or more submissions using the checkboxes.
Open the dropdown menu (Bulk Actions) and select Manually Assign Submissions
Manually Assign Reviewers
Go to the Reviewers tab and select one or more reviewers using the checkboxes.
Open the dropdown menu (Bulk Actions) and select Manually Assign Reviewers.
Auto-Assign Reviewers
Go to the Submissions tab and select one or more submissions using the checkboxes.
Open the dropdown menu and select Auto-Assign Reviewers, then click GO.
Enter a minimum and maximum number of reviewers per submission.
Click Auto-Assign to complete.
Assign All Submissions to All Reviewers
To assign every submission in a group to every reviewer:
In the Submissions tab, select all submissions using the checkboxes.
Choose Assign All from the dropdown.
Click GO to apply the assignment to all reviewers.
You’ll then see the Submissions Tab and the Reviewers Tab with a hit list below:
The Submissions tab will display only fully submitted submissions.
NOTE: by default, submissions must be in the Accepted status to be visible to reviewers. You can adjust this setting from your Event Configs page under the "Judge Settings" tab to enable other submission statuses to be visible to reviewers.
Admin Search Filter: Reviewer Assignments
The Manage Submissions page lets you filter submissions based on how many reviewers are assigned:
Less than
Greater than
Equal
Between
You can enter a number with any of these filters to quickly find:
Submissions with no reviewers
Unevenly assigned submissions
Over- or under-assigned entries
This feature helps ensure fairness and clarity when managing reviewer workload.
