Effectively managing locations and warehouses is key to the success of any business. With Rewaa, you can add and manage locations, synchronize pricing between them, activate POS systems for each location, and transfer inventory seamlessly.
Adding a New Location
To add a new location:
Navigate to:
Settings > Locations > Add New Location.
Enter the following information:
Location Code (required): A unique identifier to differentiate Locations.
Location Name (required): The location name will appear on invoices.
Locations Commercial Register Number.
Address: Add the location address according to the national address system (required for electronic invoicing).
Copy Pricing Data:
Click Next: Copy Prices.
Follow the on-screen instructions. Click: I understand.
Select the source location for pricing data (Retail price, Wholesale price, Buy price, and Tax code).
Click Start Copying.
Finalize Setup:
Once data is copied, click: Locations List.
The new location will appear in the locations list. You can now activate POS systems, assign users, or perform inventory operations.
Activating POS for the New Location
By default, POS systems are not activated for new locations. To activate:
Navigate to: Settings > Locations > ⚙️> Edit Location.
Click the Activate Cash Registers button.
Activate POS Systems option and click Save.
You can now open the POS system and start issuing invoices.
Deactivating a Location
You may need to deactivate a location due to closures, operational reorganizations, or other reasons. Deactivation prevents transactions from being performed at that location until reactivated.
Pre-deactivation Checklist:
Close all POS systems at the location.
Complete any pending inventory transfer requests.
Ensure the location is not linked as a storage site to any integrated e-commerce store (e.g., Salla, Zid).
To deactivate:
Navigate to: Settings > Locations > ⚙️ > Deactivate Location.
Confirm the action by clicking Deactivate.
ℹ️ Deactivated locations will hide inventory and POS system details until reactivated.
FAQs
1- Is there an additional fee for adding locations?
Yes, all subscription plans include one free location. Additional fees apply for each extra location.
2- How are products and inventory added to new locations?
Products from the primary location are copied with a default quantity of zero. Inventory can be added later via Products and Inventory > Products, purchase invoices, or inventory transfers.
3- Can I edit the location code or name after adding it?
Yes. Navigate to Setting > ⚙️ > Edit Location, make changes, and click Save.
4- Can I add both a primary warehouse and sales points as locations?
Yes, you can add all locations and transfer inventory between them. Learn more here.
5- Can I delete a location?
Locations cannot be deleted but can be deactivated via Setting > ⚙️ > Edit Location > Deactivate Location.
6- Will deactivating a location affect previous sales reports?
No, deactivation does not impact historical reports or related transactions.
7- Can a location be temporarily deactivated?
Yes, you can deactivate and reactivate locations as needed.
8- Are there fees for reactivating a deactivated location?
No, reactivation is free.
9- What does "Pending Request" mean when trying to deactivate?
A pending inventory transfer or e-commerce integration is preventing deactivation. Complete these tasks before proceeding.
10- Will e-commerce store orders stop if I deactivate a linked location?
Yes, you must reassign the e-commerce store to another active location first.
Steps:
Available Applications > My Apps > Settings > Change Storage Location > Save.
⚠️ Changing the storage location affects the product quantities linked to the e-commerce store. The updated quantities will reflect based on the newly assigned location.
11- How do I reactivate a location?
Navigate to Setting > ⚙️ > Edit Location > Activate Location and confirm by clicking Activate.
12- Will product details return after reactivating a location?
Yes, inventory details will be restored with the previous quantities.
13- Can I cancel a location subscription and get a refund?
For cancellation requests, contact support through the platform’s chat or via WhatsApp.