Stock Count is the process of physically counting and recording all products in warehouses or branches to determine their actual quantities and match them with the quantities recorded in the inventory section of the Rewaa platform. After completing the physical count, the inventory is automatically updated on the platform.
Steps for Conducting Stock Count
Navigate to:
Products & Inventory > Stock Count > Create Stock Count.
Add the following details:
Location: Select the branch to conduct the Stock Count.
Stock Name and Date: Automatically generated but can be modified if needed.
Choose your counting method:
Manual Count
Barcode Scanner
Uploading products via an Excel file
Manual Stock Count
After selecting the branch, all products appear in the Product Name column, with their quantities on the Rewaa platform listed in the Expected column.
ℹ️ Composite Products will not appear directly, as they consist of individual components that must be counted separately. Example: For a "Cake" composite containing oil, eggs, and flour, count each ingredient individually. Changes in their quantities will affect the composite product.
Count Column: Enter the physical quantities found during the count in the Count field.
Difference Column: Automatically calculates the variance between the system quantity and the physical count.
If the counted quantity is lower, the difference appears as a negative value.
Example: In the Products section (inventory on the Rewaa platform), you have 10 units. During the actual count, you found only 9 units. Enter the quantity you have, and the system will display a difference of (-1), indicating a discrepancy of one unit between the actual quantity and the quantity recorded on the platform.If the counted quantity matches the quantity in the Products section (inventory on the Rewaa platform), the difference will be 0, as there is no discrepancy between the actual quantity and the recorded quantity.
If the counted quantity is higher, the difference appears as a positive value.
Example: In the Products section (inventory on the Rewaa platform), you have 3 units. During the count, you found 7 units of the product. Enter the actual quantity, and the system will display a difference of (4), indicating an excess of four units compared to the recorded quantity on the Rewaa platform.
Cost: The cost value of the products you have counted is displayed based on the product cost you added in the Products section (inventory on the Rewaa platform).
If the counted quantity is lower, the product cost appears as a negative value based on the quantity difference. Example: A product costs 70 SAR per unit. In the Products section (inventory on the Rewaa platform), you have 10 units. During the actual count, you found only 9 units. When you enter the actual quantity, the cost will be displayed as (-70 SAR).
If the counted quantity matches the quantity in the Products section (inventory on the Rewaa platform), the cost will be 0.
If the counted quantity is higher, the cost appears as a positive value based on the quantity difference. Example: A product costs 70 SAR per unit. In the Products section (inventory on the Rewaa platform), you have 3 units. During the count, you found 7 units of the product. When you enter the actual quantity, the cost will be displayed as (280 SAR).
ℹ️ The product cost affects the inventory value and net income, whether it increases or decreases.
When finished, click Complete to finalize the Stock Count.
Counting Traceable Products
Batch-number Products:
Search for the product name. Click Count in the Count column.
Enter the available quantities for each batch.
Click Save and proceed.
Serial Number-Traced Products:
Search for the product name. Click Count in the Count column.
Mark (✔) serial numbers present.
Click Save and proceed.
Export Counted Products
After completing the count, it will appear in the Stock Count list.
Click the Stock Count number to view details.
Select Export Products to download an Excel file with all counted products.
FAQs
Can I conduct Stock Counts using barcode scanners?
Yes, for more details, click here.Can I count products using an Excel file?
Yes, for more details, click here.Can I count traceable products using an Excel file or barcode scanner?
Traceable products must be counted directly on the platform by selecting the product name or SKU and then counting them based on batch number or serial number. They cannot be counted using an Excel file or a barcode scanner.
What if I make an error during the count?
Counts cannot be edited once finalized. Conduct a new count to correct errors.How quickly are quantities updated in the inventory section?
Updates are reflected immediately after finalizing the count.Can I count specific products?
Yes, you can. Search for the product name or SKU in the search field. The product will appear, and you can proceed with the count using the same steps.
Can I save the count and complete it later?
Yes, use the Save for Later option. A notification will appear if quantities change due to sales, purchases, or returns while the count is incomplete.Can I count multiple branches simultaneously?
No, you must count each branch individually.Is there a report for Stock Counts?
Yes, go to Reports > Stock Count > Stock Count Summary Report.