Rewaa allows you to modify, reverse, or permanently delete manual journal entries, ensuring seamless financial management. Below are the details for each action.
Editing a Manual Entry
You can edit any manual entries you’ve added, including adjusting the date, location, accounts, and other details.
Steps to Edit a Manual Entry:
Navigate to:
Accounting > Journal Entries > Search by Entry Number.
Click the three dots in the Customize column and select Edit.
Make the required changes to the entry's details.
Click Save to apply the changes.
To save and print the updated entry:
Click the arrow next to "Save."
Select Save and Print to immediately save the changes and open the print page.
Reversing a Manual Entry
Reversing an entry is useful for correcting errors in previously recorded transactions by creating a reversal entry that nullifies the original entry.
Steps to Reverse a Manual Entry:
Navigate to:
Accounting > Journal Entries > Search by Entry Number.
Click the three dots in the Customize column and select Reverse.
Confirm the reversal by clicking Reverse.
⚠️ Reversing an entry will affect all balances associated with the original entry.
The reversed entry will appear in the journal list. You can view its details by clicking the 👁 icon.
Deleting a Manual Entry
If a manual entry was added by mistake, you can permanently delete it from the platform.
Steps to Delete a Manual Entry:
Navigate to:
Accounting > Journal Entries > Search by Entry Number.
Click the three dots in the Customize column and select Delete.
Confirm the deletion by clicking Delete.
ℹ️ Deleting an entry removes it from all financial reports and cannot be undone.
FAQs
1. Is there an audit log for manual entry edits?
No, the system does not currently provide an edit history for manual entries. You can suggest this feature through the Rewaa Suggestions Platform.
2. Can I edit all types of entries?
Only manual entries can be edited. Automated entries (e.g., sales and purchase invoices) cannot have their core details (date, accounts, amounts) modified. However, you can add notes and descriptions or assign cost centers.
3. Can I reverse automated entries like sales and purchase invoices?
No, only manual entries can be reversed. To reverse automated entries, you need to perform the reverse operation (e.g., returning a sales invoice generates an entry for the return).
4. Can I delete a manual entry after the financial period is closed?
No, once a financial period is closed, you cannot add, delete, or edit entries from that period.
5. How can I identify reversed entries?
Reversed entries include a note in the Remarks column with the original entry number. For example, if entry #2195 is reversed, the new entry will display reverse 2195 in the remarks.
6. Can user permissions restrict editing or deleting entries?
Yes, permissions can be managed as follows:
Navigate to Settings > Users > ⚙️ > Edit User.
Under User Permissions > Applications > Accounting.
Disable the ability to update or delete Journal Entry.
Save the updated user permissions.
7. How can I view only manual entries?
To display only manual entries:
Click the Filter button next to the search field.
Select Operation Type: Manual Entry.
Click Apply to show only manual entries.
8. Why can’t I delete an entry with my user account?
This issue occurs if your user account lacks deletion permissions. Contact the account administrator to adjust your access.