Setting up roles in Rhumbix is a key step to ensuring your team has the right access and responsibilities from day one. This Quick Start guide helps you understand the most common roles used in the field, how permissions work, and how timekeeping statuses align with payroll workflows and ERP integrations.
Whether you're a Foreman entering time, a Superintendent reviewing records, or a Payroll Admin preparing exports—Rhumbix roles make it easy to manage workflows securely and efficiently. ✅
👥 Overview of Rhumbix Roles
Each user role in Rhumbix is associated with specific permissions to match real-world responsibilities. Here’s what each role typically does, along with the timekeeping status they trigger:
🧑💼 Office Worker
For employees who need to track their own time only.
Can enter and submit only their own time
No visibility into team timecards
Cannot review, approve, or export time
Does not trigger a payroll review status
(Ideal for salaried or individual contributors)
🔨 Foreman
Assigned to crew leads who enter time for their teams.
Can enter and submit time for themselves and a crew
Often paired with Project or Group assignments
Does not trigger a payroll review status (entry only)
🏗️ PM
Typically responsible for reviewing time entered by Foremen.
Can approve or adjust time entries
Often oversees multiple crews or projects
Triggers: ✅ Supervisor Approved status
(Used to signal time is ready for payroll review)
🧾 Payroll Admin
Used by payroll teams or site admins managing final review and exports.
Can review, approve, and export time data
Typically has visibility into all jobsite time entries
Triggers: ✅ Payroll Approved status
(This status is critical—it's what initiates ERP integrations for most clients)
🛠️ Admin
Full system access, generally used by project or company-level administrators.
Can manage users, roles, and project-level settings
Has visibility across all projects and timecards
Not directly associated with a payroll status, but can perform any action
📊 Rhumbix Roles Matrix
Need a side-by-side view of what each role can do?
🔐 Managing Roles & Permissions
To explore detailed permissions and how to assign roles to users:
🎯 Pro Tip: For clients using ERP integrations, only time marked as Payroll Approved will be transmitted—so assigning the correct review roles is critical.
❓Need Help?
Still unsure about role setup or how to prepare your workflow for integration?
📧 support@rhumbix.com 📞 855-RHUMBIX (748-6249)
Our support team can walk you through best practices and make sure your team is ready to go. 💪