Here’s how to create an Expense with Scanit, which saves you time by automatically extracting and interpreting information from receipts, invoices, and/or tickets.
Topics you’ll find in this article:
What is Scanit?
Scanit is a tool that uses OCR (Optical Character Recognition) technology and AI (Artificial Intelligence) to extract and interpret expense receipt data through image capture.
The data extracted by Scanit directly from the image capture includes:
Vendor
Amount
Date
Document number
Tax ID (RUT, RUC, CUIT, NIT)
The data not included on the receipt will be inferred (if possible) by Scanit based on similar expenses reported in the past. These inferred data include:
Category
Other fields
How to create expenses with Scanit?
Creating expenses with Scanit is easy and fast, just follow these steps:
From de “Submitter” menu, select “Expenses.”
Drag the image of your receipt to the Rindegastos window.
Select the Policy to create the expense.
Choose the currency for the expense.
Click “Create Expense.”
A notification will appear: "Done! Expense created successfully."
The screen will show "Uploading file."
The expense will be saved as a draft. Click on the three dots and select “Edit Expense.”
Fill in any missing fields and click “Save Changes.”
That’s it! Your expense has been successfully created from your receipt, invoice, or ticket capture.
💡Tip: When working with Artificial Intelligence and OCR technology, the Scanit tool does not guarantee that the extracted information is 100% accurate. Therefore, we suggest reviewing and completing any missing information in your expenses before submitting them in a Report.
If you still have questions about this process, write to soporte@rindegastos.com for
details. We're here for you!