Here’s how the mileage expense tool works and how to easily and quickly create a Mileage Expense on Rindegastos’ web platform.
Topics you’ll find in this article:
How does the mileage expense work?
The mileage expense tool allows Submitters to enter their traveled routes, and then Rindegastos automatically calculates the amount to be reimbursed based on the kilometers for those routes and the per-kilometer rate defined by the company.
How to create route expenses on a map?
To create a Route Expense on a map, follow these simple steps:
From the "Submitter" menu, select “Expenses.”
In the top right corner, click “+ Create Expense.”
You will have three options for creating expenses: Simple / Multiple / Mileage. Select “Mileage.”
Choose the policy under which you will create the expense, select the option Route on Map, and click “Continue.”
Enter the starting and destination points and click “Calculate Route.”
Rindegastos will show you the route details. Click “Continue”.
You will see the general details of the Mileage Expense, such as business, expense date, and total amount.
Complete the customized expense fields required by your company and click “Save Expense.”
That’s it! The Mileage Expense using the map route has been created.
How to create manual mileage expenses?
To create a manual Mileage Expense, just follow these simple steps:
From the "Submitter" menu, select “Expenses.”
In the top right corner, click “+ Create Expense.”
You will have three options for creating expenses: Simple / Multiple / Mileage. Select “Mileage.”
Choose the policy under which you will create the expense, select “Manual Mileage,” and click “Continue.”
Enter the number of kilometers for reimbursement and click “Continue.”
You will see the general details of the Mileage Expense, such as business, expense date, and total amount.
Complete the customized data required by your company and click “Save Expense.”
That’s it! The manual Mileage Expense has been created correctly.
✏️ Note: To create a Mileage Expense on the platform, a user must be assigned the Submitter role and have at least one expense policy with the mileage tool activated.
If you still have questions about this process, write to soporte@rindegastos.com for
details. We're here for you!