Here’s how you can automatically create your expenses by sending the invoice’s XML and PDF to automated email inbox.
Topics you’ll find in this article:
What is the automated email inbox?
The automated email inbox is an email address, recibos@rindegastos.com, where Rindegastos users can send documents, receipts, tickets, and invoices to be processed automatically based on the type of document.
Notice: You must send the files from your email address registered in Rindegastos.
How to create expenses for Uber, Cabify, Didi, Mercado Libre with the automated email inbox?
When you use one of these services and receive the receipt in your email, you can simply forward it without any changes to recibos@rindegastos.com. The expense will be automatically created, and the fields for supplier, date, category, and total amount will be completed.
How to upload files to your vault from the automated email inbox?
If you prefer to create and manage your expenses from a personal computer, you can simply send the images to recibos@rindegastos.com from your phone or scanner. They will automatically appear in your Rindegastos’ vault, allowing you to attach them to the respective Expenses.
How to create expenses with your electronic invoice from the automated email inbox?
You can send the PDF and XML files of your Electronic Invoices to recibos@rindegastos.com, and Rindegastos will automatically create the expense with all the available information.
To create expenses using the automated email inbox, follow these steps:
Access the email account you have registered with Rindegastos.
Address the email to recibos@rindegastos.com.
In the subject line, enter the name of the expense as you want it to appear in Rindegastos.
Attach the XML and PDF files of the invoice separately.
Within a few minutes, you will receive an email from Rindegastos with the information extracted by the automated email inbox from your receipt, so you can link the created expense to the company.
Select the expense policy to which you will link the expense.
That’s it! Rindegastos will notify you that the expense has been successfully processed and is available within your Expenses.
What information does Rindegastos extract through the automated email inbox?
When you use the automated email inbox to send electronic invoices (XML and PDF), the system will complete certain information based on the country, for example:
🇲🇽 Mexico: The expense is created, recognizing key data such as supplier, total amount, expense date, and extracting data from the CFDI.
🇪🇨 Ecuador: The expense is created, recognizing key data such as supplier, total amount, expense date, and extracting data from the SRI.
🇨🇴 Colombia: The expense is created, recognizing key data such as supplier, total amount, expense date, and will soon extract data from the DIAN.
🇨🇱 🇵🇪 Chile and Peru: The expense is created, recognizing data such as supplier, total amount, and expense date. Currently, it does not extract more detailed information, so it must be manually completed in the Expenses.
💡 Tip: Always remember to email recibos@rindegastos.cl from the email address associated with your Rindegastos account. Be sure to review the information and complete any additional information required by your company.
If you still have questions about this process, write to soporte@rindegastos.com for
details. We're here for you!