Here’s how to create a reimbursable fund or petty cash on Rindegastos’ web platform.
Topics you’ll find in this article:
What is a reimbursable fund?
A reimbursable fund is an allocation of money designated for specific expenses. In this fund, a submitter is assigned a certain amount of money to use for work-related travel, business events, client visits, and other activities.
The company pre-determines the fund amount for the specific activity, or you as a Submitter can request an approximate amount to cover the expenses for that activity.
What is petty cash?
Petty cash is a fund allocated for recurring minor expenses within a company. Its purpose is to ensure there is available cash to cover extraordinary or unexpected daily expenses, and to maintain order and control.
The company determines the petty cash amount, and expenses must be justified with receipts, tickets, invoices, and other documentation, in accordance with the company’s defined policies.
How to create a reimbursable fund or petty cash?
Creating a reimbursable fund or petty cash on Rindegastos’ web platform is very easy. Just follow these steps:
From the "Administrator" menu, select “Funds.”
In the menu, select "Funds."
In the top right corner, click "+ Create Request."
Select the Submitter to whom you will assign the fund.
In “Fund Details,” enter a name and code for the fund.
Enter the fund amount and choose the currency.
Write a brief description of the fund’s purpose.
You’ll have two options under “Fund Type”: select either “Reimbursable Fund” or “Petty Cash.”
In “Options,” you can also configure flexible fund settings, automatic blocking, and expiration date by sliding the button to the right.
Finally, click "Create Fund."
That's it! You’ve quickly and easily made your fund request. Now, just wait for approval in the review workflow.
✏️ Note: Once the fund is created, an automatic email will be sent to the user notifying them that the fund is available in their account. They can then link their Expense Reports to the fund.
If you still have questions about this process, write to soporte@rindegastos.com for
details. We're here for you!