Here’s how to approve or reject an expense in an Expense Report using the Rindegastos mobile App.
To approve or reject an Expense, a user must have the Approver role and be part of the Report’s Review Flow.
Important: Only the Approver who currently has the Report can approve or reject the Expenses. If another Approver in the Review Flow has the Report, no changes can be made.
To approve or reject an expense, follow these steps:
In the app, under the Approver profile, go to the menu and tap “Review Reports.”
You’ll see a list of reports pending your review. Find and select the report you need to review.
Once inside, you’ll see the expense(s) that need review.
To approve or reject expenses, you have three options:
Option 1: Approve or reject expenses individually.
Select the Expense from the list to view its details.
After reviewing the Expense information, you can approve or reject it using the buttons at the bottom.
Once you’ve approved or rejected the expense, you’ll return to the list of pending expenses and continue with the review.
Option 2: Approve or reject from the initial list
Under the general information of the Report, locate an expense.
Swipe left to approve
Swipe right to reject
Option 3: Approve or reject expenses in bulk
Under the general information of the Report, tap “Bulk Approval”.
A window will open with a list of Expenses where you can select multiple Expenses to approve or reject at once.
You can leave a comment if you need to provide information to the Submitter.
After reviewing the expenses, remember to Complete the Review to finish the process:
Tap “Complete Review” at the bottom of the Report
If there’s another Approver in the workflow after you, you can add a comment before sending the report, for example “No issues found”, and the tap “Send Report” to forward it.
If you are the final Approver, the review will be marked as complete, and you should close the Report.
✏️ Note: All changes, approvals, and rejections will be recorded in the Report's "History" as a backup.
💡 Tip: If the Submitter forgot to include important information or made a mistake, you can return the report to them so they can make the necessary corrections.