Below you’ll find a complete set of professionally written, client-facing email templates designed to help you sell Inbox AI Pro with confidence. Each email follows a clear and persuasive structure, incorporating industry-specific insights to help close deals more efficiently. These are ready to copy, paste, and send—or customize to match your brand voice.

You can also download the full set as a Word document at the bottom of this page for easy access and editing.

Subject Line: Turn Missed Messages into Booked Appointments—Automatically

Hi [Client First Name],

What if your business could answer every call, chat, and message instantly, even when you're closed, with zero extra staff?

Now it can.

We’re offering a new platform called Inbox AI Pro—a complete communication system that uses AI to capture leads, respond to inquiries, and convert interest into booked business 24/7.

Here’s what it does for you:
✅ AI Voice Receptionist answers calls after hours or when you’re busy
✅ AI Web Chat responds to website visitors instantly
✅ WhatsApp & SMS included—great for mobile customers
✅ Missed-call text-back automatically replies when you can’t
✅ Books appointments, qualifies leads, and answers common questions
✅ Fully branded under your business—no outside logos

Whether you're in-office or out, every lead gets a fast, friendly response, and you never lose business due to slow replies again.

It’s like hiring a 24/7 sales assistant that works across every channel—phone, chat, and text—for a fraction of the cost.

Want me to show you how it works? I can walk you through it in 10 minutes.

Best,
[Your Name]
[Your Agency Name]
[Phone Number]
[Email Address]

Purpose:
This email introduces Inbox AI Pro as a complete, white-labeled communication platform—not just a chatbot or voice tool. It's built to drive responses and demo requests.

When to Send:
Perfect as the first email to warm or existing clients—especially those who handle phone calls, book appointments, or receive web traffic.

Key Features to Mention on Calls or Replies:

Subject Line: 30–50% of Your Leads Might Be Going Unanswered

📩 Client-Facing Email:

Hi [Client First Name],

Here’s something you might not know:
In your industry, 30% to 50% of all leads go unanswered—mostly because of after-hours calls, missed chats, or staff being tied up with other tasks.

That’s not a staffing problem. It’s a system problem.

With Inbox AI Pro, you get a powerful AI communication platform that handles:
✅ Web chat, WhatsApp, and SMS
✅ Missed-call text-back automation
✅ 24/7 AI voice receptionist
✅ Lead capture and appointment booking—all automatically

Clients today expect a reply in under 60 minutes. Inbox AI Pro answers instantly.
​

Let’s get it working for your business.

Best,
[Your Name]

💡 Agency Notes:

Subject Line: 60 Minutes or Less—That’s What Customers Expect

📩 Client-Facing Email:

Hi [Client First Name],

Across every service industry today, one trend is clear:
​Customers expect a response in under an hour—or they move on.

According to recent benchmarks:
• Dental patients expect confirmation in under 60 minutes
• Legal leads expect replies in 1–2 hours max
• Real estate buyers search heavily at night and weekends

If you’re replying 3–6 hours later—or the next day—you’re probably already losing leads.

Inbox AI Pro helps fix that instantly.
It’s a multichannel platform that works 24/7—voice, SMS, chat, and web—so no one ever waits.

Want to test it on your website or phone line?

Best,
[Your Name]

💡 Agency Notes:

Subject Line: Choose the Right AI Plan for Your Business

📩 Client-Facing Email:

Hi [Client First Name],

Here’s how we structure our AI plans so they’re a perfect fit for your business goals:

Standard Plan
• Web chat + WhatsApp
• Best for basic lead capture and instant replies

Pro Plan
• Adds SMS and missed-call text-back
• Great for mobile-first leads and weekend responsiveness

Premium Plan
• Everything above + AI Voice Receptionist
• Answers phone calls 24/7 and books appointments

We also offer a one-time AI Setup Service, where we do it all for you—no technical skills required.

Let me know which tier feels right, and we can match it to your traffic, team, and lead volume.

Best,
[Your Name]

💡 Agency Notes:

Subject Line: Your New Team Member (That Doesn’t Sleep)

📩 Client-Facing Email:

Hi [Client First Name],

This isn’t a chatbot. It’s a trained, AI-powered receptionist that sounds like a real person and knows your business inside and out.

It’s not here to replace anyone—but it does the tasks no one can consistently do at 11 PM on a Saturday.

Inbox AI Pro can:
• Speak to callers
• Reply to texts
• Chat with website visitors
• Book appointments
• Answer FAQs
• Capture lead info—and follow up automatically

And it works 24/7, never takes a break, and never misses a message.
​

It’s like having an extra staff member who never calls in sick.

Let me show it to you live. Just reply.

Best,
[Your Name]

💡 Agency Notes:

Subject Line: AI Is Increasing Conversions by 30–50%

📩 Client-Facing Email:

Hi [Client First Name],

The results speak for themselves:

📞 Home Services businesses using AI report a 30–50% increase in conversions
🦷 Dental offices book 25% more appointments by auto-confirming inquiries
🏡 Real estate pros speed up their pipeline by handling leads after hours

Why? Because AI responds faster than your competition—on every channel.

I

nbox AI Pro can help you:
• Recover missed leads
• Convert more inquiries
• Reduce response time from hours to seconds

This isn’t theory—it’s what’s happening in your industry right now.

Let’s get you started.

Best,
[Your Name]

💡 Agency Notes:

Subject Line: You’re in One of the Best Industries for AI

📩 Client-Facing Email:

Hi [Client First Name],

AI lead automation works incredibly well in high-volume, fast-moving industries like:
• Med Spas & Aesthetics
• Legal Practices
• Real Estate
• Dental Clinics
• Home Services
• Fitness & Wellness

If your business falls into one of these categories, Inbox AI Pro can immediately help you:

✅ Answer calls when staff is busy or off-duty
✅ Respond to texts or chats automatically
✅ Convert more of your existing traffic

Want to see how it’s working for other businesses in your space?

Let me know—I’d be happy to walk you through it.

Best,
[Your Name]

💡 Agency Notes:

Subject Line: You Stay in Control—AI Just Handles the Follow-Up

📩 Client-Facing Email:

Hi [Client First Name],

Inbox AI Pro is fully automated, but you still control everything. You decide:
• What the AI says
• Which channels it uses (voice, SMS, chat, etc.)
• What happens with each lead

You get instant notifications, a full lead inbox, and the ability to jump in anytime.

It’s not “set and forget.” It’s “set and succeed.”

We can even build the whole thing for you with our one-time setup service.
​

Want me to show you how it works?

Best,
[Your Name]

💡 Agency Notes:

Subject Line: We Can Have You Live in One Day

📩 Client-Facing Email:

Hi [Client First Name],

We can get Inbox AI Pro up and running for you in just one day. Seriously.

Our team will:
• Set up your AI chat, SMS, and voice
• Train the system using your website and Google profile
• Connect to your calendar or lead capture tools
• Review performance at 30 days and optimize

And yes—it’s branded to your business from day one.
​

Let me know when you want to go live.

Best,
[Your Name]

💡 Agency Notes:

Subject Line: Let’s Make Sure No Lead Gets Left Behind

📩 Client-Facing Email:

Hi [Client First Name],

I didn’t want you to miss out—Inbox AI Pro is ready to help you recover missed leads, book more clients, and automate what’s been slipping through the cracks.

Whether it’s voice, text, or chat—we’ll help you respond in seconds, 24/7.

Let’s make sure your next inquiry doesn’t go unanswered.
​

Just reply and I’ll take care of everything.

Best,
[Your Name]

💡 Agency Notes: