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Customize Word (.docx) Export Styles

Your Rowan .rp file can be customized to export a .docx file conforming to your firm or client’s font and paragraph styling preferences.

Laura Berwick avatar
Written by Laura Berwick
Updated over a year ago

This article covers the following topics:

  • What Can Be Customized

  • Customize Styles with the Styles Editor

  • Configuring an External Word File with Your Preferences

  • Customizing Your Rowan .rp File with the External Word File

  • Rowan Named Styles List

What Can Be Customized

We are working to expand the styles and parameters available for user customization. At this time, these are the parameters that can be customized using the workflows described here:

  • Heading and paragraph font face and sizing

  • Heading and paragraph line spacing

  • Heading and paragraph indentation

  • Header and footer font face and sizing

  • Page Margins (only customizable using external Word file)

Customize Styles with the Styles Editor

  1. Open the Styles Editor from the option under the Specification > Format menu.
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  2. The styles-editor.docx file for your .rp file will open in Word. Text is displayed for each Rowan named Style.
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  3. Use Word's controls to select the text provided for each style and make your desired changes to font face, font size, paragraph spacing, etc.
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  4. Save the styles-editor.docx file to reflect your changes in the main application window.
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  5. When you're finished, save and close styles-editor.docx and click Done in the message in the main application window.
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Configuring an Exernal Word File with Your Preferences

Rowan Patents recognizes a set of named styles having predefined settings in the preparation module. These styles are listed at the end of this guide. You can either start with your own existing Word .docx file styled as you prefer, or with a .docx file exported from Rowan Patents.

If you are not familiar with adding and modifying Styles in Word, we recommend you search online for help with performing these tasks.
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Starting with a File Using Your Prefered Styles

  1. Open the .docx file with your preferred styles and margins already set.
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  2. Rename each of your analogous existing styles using the Rowan named styles at the end of this guide.
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    For example, if you have a style named “Claim Level 0” or “Claim Preamble” for the preambles of your claims, change the name of that style to “Rowan Claim Lvl 0”.
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  3. If you are unsure which of your existing styles to rename, add new styles that have the Rowan names and your preferred font, spacing, indentation, and other attributes.
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  4. Save this .docx file with a recognizable name, such as “Custom Rowan Template”.

Alternately, in your starting Word file, you can:

  1. Open Word’s Style organizer.
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  2. Import the Rowan named styles.
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  3. Select the variously styled text in your document (e.g. select the text that uses Heading 1).
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  4. Find the associated Rowan-named style in the Styles pane (Rowan Heading 1).
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  5. In the dropdown options of that Rowan named style, select “Update to Match Selection”.
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Starting with a Rowan .docx Export File

  1. Create a new or open an existing Rowan .rp file.
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  2. Export a clean .docx copy of your file.
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  3. Open your .docx copy in Word.
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  4. Make your desired changes to the margins of this .docx file.
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  5. Make your desired font, spacing, indentation, and other attribute changes to each of the Rowan named styles.
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  6. Save this .docx file with a recognizable name, such as “Custom Rowan Template”.
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Customizing Your Rowan .rp File with the External Word File

  1. Create a new or open an existing Rowan .rp file that you want to apply your styles to.
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  2. Merge your custom .docx template file (e.g. “Custom Rowan Template.docx” from above).
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  3. In the Merge dialog, be sure the “Styling Template” checkbox is checked.
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  4. Click the “Merge in” button.
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  5. Save your file.

All future Word .docx exports from this file and its saved copies will have your preferred style attributes. Note that this file can also capture additional customizations, such as reusable boilerplate text, common terms, and definitions, etc.
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Rowan Named Styles List

  • Rowan Bullet

  • Rowan Claim Lvl 0

  • Rowan Claim Lvl 1

  • Rowan Claim Lvl 2

  • Rowan Claim Lvl 3

  • Rowan Claim Lvl 4

  • Rowan Claim Lvl 5

  • Rowan Claim Lvl 6

  • Rowan Code

  • Rowan Equation

  • Rowan Filename

  • Rowan Footer

  • Rowan Header

  • Rowan Heading 1

  • Rowan Heading 2

  • Rowan Heading 3

  • Rowan Image Caption

  • Rowan Normal

  • Rowan Numbered

  • Rowan Page Number

  • Rowan Paragraph

  • Rowan Table

  • Rowan Table Cell

  • Rowan Table Header

  • Rowan Title

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