Sign-Up Forms allow hosts and event collaborators to collect RSVP requests from potential attendees outside of the Rumor platform. These forms can be shared externally (e.g., via social media or email) and serve as a streamlined way to manage guest requests. All incoming requests can be reviewed and managed within the Requests tab of your event's guest list.
Accessing Sign-Up Forms
By default every event has a pre-made Sign Up Form. This Sign-Up Form pulls all details entered in the create event flow. You can share this Sign-Up Form easily from the event page in Portal or App.
Navigate to your Events Dashboard and select an event.
Select "Share Event" and "Copy Link"
Host Portal:
Host App:
From the app - you can easily share your event by text or on social media by selecting "More" after pressing the 'Share' button.
Creating Custom Sign-Up Forms
Eligibility
You cannot create new Sign-Up Forms if:
The event is canceled.
The event date has already passed.
Steps to Create a custom Sign-Up Form
Navigate to the Utilities tab > Sign-Up Forms section.
Within this section you will see your auto-generated "Primary Form". This is the same link you copy from the "Share" button on your event page. By selecting "Edit" you are brought into the Edit Event flow. All changes here are reflected on your Primary Form and event!
Select “+ Create a Form” in the upper right corner to open the form builder.
Several Event Details will auto-populate from your created event and cannot be edited within the form. To modify them, update the event.
Customize the following fields and select whether they should be required or optional by toggling the (*) icon.
Event Flyer
Event Description
Request for additional guests
If additional guests is set to zero in event creation - this field will be disabled.
Instagram handle
Gender
Custom question
Terms
Password Protection
First Name, Last Name, Email, and Phone Number are required and cannot be disabled or made optional.
7. Preview & Publish
Click “Preview” (upper right corner) to view the form before publishing.
Once complete, click “Publish” to activate the form.
If any required fields are incomplete, they will be highlighted in red.
Where to Find Published Forms
Once published, your Sign-Up Form will appear in the Custom Forms section.
Editing & Deactivating a Sign-Up Form
Editing a Sign-Up Form
To make updates, select “Edit” from the Sign-Up Forms tab.
Deactivating a Sign-Up Form
To deactivate a Sign-Up Form, select "edit". Scroll down and click “Deactivate” > Confirm in the pop-up.
Once deactivated, the form’s URL will no longer be valid, and no new submissions will be accepted. The form will move to the Inactive tab.
Note:
Sign-Up Forms automatically become Inactive after the event date passes.
If a user accesses an expired form, they will see: “Applications for this event are closed.”
Managing Sign-Up Form Submissions
All Sign-Up Form submissions including your Primary Form and Custom Forms will filter directly into your Guest List > Requests tab. Within this tab you can see which Sign-Up Form the guest applied through via the Requested Source column. If you want to view Sign-Up Form submissions for each form separately, this can be done from within 'Sign-Up Forms'.
Viewing & Filtering Submissions
1. Select “Submissions” from the Sign-Up Forms tab.
2. All submitted responses will be displayed and can be searched, sorted, and exported.
3. Click “Export” (upper right corner) to download submission data.
Approving or Declining Requests
1. Click “Manage Invite” on a submission to review the guest’s details.
2. View the attendee profile and their responses.
4. Click “Approve Request” or “Decline Request” to finalize their invite status.
