Creating Your First Event | Rumor Help Center

Steps to Create a New Event

From within the Host portal, click on the Events tab, the the +Create Event Button.
Enter the Required Event Details:
1. The 'Required' event details are: Event Name, Date & Time, and Location. Note: after entering the required details you can create your event without entering additional details
  1. Event Name - Enter an event name so users can easily discover your event, and manage their RSVPs.
  2. Event Date and time - The event time will default to the timezone of your event location.
    If you would like the end date and time to be hidden to guests, turn the "Show end date and time" toggle OFF
  3. Location - To unconfirmed guests only city & state will be visible from the member app. The full event address will only be revealed once an attendee is confirmed.
    If you'd like to keep the full address hidden, even for confirmed guests, you can do so by turning the "Show full address for confirmed guests" toggle OFF
Enter the Optional Event Details:
1. Event Flyer - The event Flyer will be shown on the discover feed of the member app. The suggested size for optimal display is 800 x 1170 pixels and Under 10MB. Only JPG or PNG files will be accepted. If you don't have an event flyer, our default grey flyer, will pre-fill the field.
2. Event Description - Place to provide further details about the events such as highlights or special instructions.
3. Featured Talent - If you have talent performing at your event that you'd like to feature, use this tool so they can be shown on the event details page.
4. Sponsors - If you havesSponsors that you'd like to showcase, use this tool so they can be shown on the event details page.
Tickets & Check-In
1. Ticket Types - Add custom ticket types for your event including a brief title and optional description.
  1. If no custom ticket types are added, the default "Guest List" ticket will be used.
  2. Customize the QR code or ticket color that will displayed to guests, by selecting one of our color options or using our custom color picker.
2. Choose if you'd like to enable QR codes for event check-in.
  1. If "Yes" is selected, a QR code will automatically be issued to each guest once confirmed.
  2. If "No" is selected, you will still be able to use the guest list feature to search for and check in guests manually.
RSVP Options
1. Plus 1 Limit - Set the maximum number of additional guests that users can request access for (only applicable when collecting RSVP Requests).
2. Accept RSVP Requests:
  1. When enabled, guests can submit RSVP requests for host approval.
  2. When disabled, guests cannot submit RSVP requests.
3. Require Guest Approval:
  1. When enabled, the host must approve each guest request.
  2. When disabled, the guest is automatically confirmed upon submitting the event page form.
4. Terms - Before attending your event, you can require guests to Sign & Accept event terms.
  1. Format Options: Terms can be added in Rich Text or as a Link to an external document.
  2. RSVP Flow: When RSVPing, guests will be prompted to view and Accept your terms before completing their response.
  3. On-Site Signing: If a guest misses this step during RSVP, they can sign your terms at the door upon arrival.
  4. Signature Requirement: You can toggle Collect Signature on or off, depending on whether you want a formal signature or just acceptance.
Questionnaire - gather additional information on your attendees when they RSVP to your event. You can customize the questions and indicate whether they should be required or not.
1. By default, Instagram and Gender are required questions. These can be made optional or toggled off entirely.
Collaborators - Have Co-Hosts, Sponsors or Check-In team members that need access to your event? Use this tool to start collaborating. Check out our article on Event Collaborators for a breakdown on adding and managing Event Collaborator permissions.
1. Note: If you want to invite a collaborator by phone number, invite collaborators from your phone contacts via our app.
Notifications
1. Enable or disable specific guest notifications based on your preferences.
2. Customize the email notifications your guests receive throughout the invitation process. These templates help you maintain a consistent brand voice and communicate important event details automatically.
  You can also upload a Custom Email Logo, which will appear at the top of all event emails sent to your guests.
Page Settings
1. Contact Organizer: when enabled, a 'Contact' button will be displayed for Confirmed and Invited guests in the App. By using this button guests are able to send a message, which you will receive by email. If you choose to respond, only then, will guests see your email address.
  1. Note: we recommend using an email accessible to the wider team, such as a RSVP or Support email
2. Password Protection: add a password to your event page for extra security.
3. Event Sharing: by default, event sharing is enabled, if disabled guests will not see the Share button (for the public sign up form) in their App.
4. Guest Visibility: when enabled, guests can see people they know who are attending.
5. Show on Profile: when enabled, event will be posted on your public profile page.
6. Custom Background: customize your event page background color.
7. Public URL: customize your event page URL.
Save as Draft or Create Event
1. Save as Draft - To save your event and come back to it, save it as a draft.
2. Submit Event - When you have finished entering all of your event details click 'Create Event' and you are ready to start inviting your first guest.