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Creating Your First Event

Create and manage events seamlessly with Rumor with settings for event discovery, collaboration, and guest list management.

Written by Rumor Team
Updated over 2 months ago

Steps to Create a New Event

  1. From within the Host portal, click on the Events tab.

  2. Click the + Create an Event button in the top right corner.

  3. Enter your Event Details:

    1. The 'Required' event details are: Event Name, Date & Time, Location and Event Description. Note: after entering the required details you can create your event without entering additional details!

    2. Event Name - Enter an event name so users can easily discover your event, and manage their RSVPs.

    1. Event Date and time - The event time will default to the timezone of your event location.

      1. If you would like the end date and time to be hidden to guests, select the 'Hide event end date and time' icon

    1. Location - To unconfirmed guests only city & state will be visible from the member app. The full event address will only be revealed once an attendee is confirmed.

      1. If you'd like to keep the full address hidden, even for confirmed guests, you can do so by selecting the 'Hide full address for confirmed guests' icon

    1. Event Description - Place to provide further details about the events such as highlights or special instructions. Please note your description must be fewer than 500 characters.

    2. Add Featured Talent (Optional)- If you have talent performing at your event that you'd like to feature, use this tool so they can be shown on the event details page.

    3. Event Flyer - The event Flyer will be shown on the discover feed of the member app. The suggested size for optimal display is 800 x 1170 pixels and Under 5MB. Only JPG or PNG files will be accepted. If you don't have an event flyer, our default grey flyer, will pre-fill the field.

  4. Tickets & Check-In

    1. Ticket Types - Add ticket types for your event including a brief title and optional description.

      1. Customize the QR code or ticket color that will displayed to guests, by selecting one of our color options or using our custom color picker.

      2. If no ticket types added the default "Guest List" ticket will be used.

    2. Choose if you'd like to enable QR codes for event check-in.

      1. If "Yes" is selected, a QR code will automatically be issued to each guest once confirmed.

      2. If "No" is selected, you will still be able to use the guest list feature to search for and check in guests manually.

  5. RSVP Options

    1. Plus 1 Limit - Set the maximum number of additional guests that users can request access for (only applicable to Public Events).

    2. Accept RSVP Requests: If you wish to close all requests for your event, disable this toggle.

    3. Terms - Before attending your event, you can require guests to Sign & Accept event terms.

      1. Format Options: Terms can be added in Rich Text or as a Link to an external document.

      2. RSVP Flow: When RSVPing, guests will be prompted to view and Accept your terms before completing their response.

      3. On-Site Signing: If a guest misses this step during RSVP, they can sign your terms at the door upon arrival.

      4. Signature Requirement: You can toggle Collect Signature on or off, depending on whether you want a formal signature or just acceptance.

  6. Questionnaire - gather additional information on your attendees when they request access to your event. You can customize the questions and indicate whether they should be required or not.

    1. By default Instagram and Gender are required questions. These can be made optional or turned off entirely.

  7. Collaborators - Have Co-Hosts, Sponsors or Check-In team members that need access to your event? Use this tool to start collaborating. Check out our article on Event Collaborators for a breakdown on adding collaborators and Event Collaborator permissions.

    1. Note: If you want to invite a collaborator by phone number, invite collaborators from your phone contacts via our app.

  8. Notifications

    1. Enable or disable specific guest notifications.

    2. For all email notifications you can add your custom logo to be displayed.

  9. Page Settings

    1. Contact Organizer: when enabled, a 'Contact' button will be displayed for Confirmed and Invited guests in the App. By using this button guests are able to send a message, which you will receive by email. If you choose to respond, only then, will guests see your email address.

      1. Note: we recommend using an email accessible to the wider team, such as a RSVP or Support email

    2. Password Protection: add a password to your event page for extra security.

    3. Event Sharing: by default, event sharing is enabled, if disabled guests will not see the Share button (for the public sign up form) in their App.

    4. Public URL: customize your URL!

  10. Save as Draft or Create Event

    1. Save as Draft - To submit your event at a later time, you can click "Save as Draft", which saves your event information for you to continue editing later. To find your event draft click on "Drafts" from the event dashboard.

    2. Submit Event - When you have finished entering all of your event details click 'Create Event' and your event will go live!

Updating your event details

Event details can be updated at any time by selecting the event from the Events Dashboard and clicking 'Edit Event'.

Note: Edits made to the event date, time, or location of an upcoming event will trigger a notification to confirmed attendees.

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