Equipment Management helps facilities keep track of equipment that is limited in quantity and can be moved between rooms, such as pitching machines, Rapsodo devices, and other specialty items. It ensures your equipment is available when needed and is automatically marked as booked or in use when assigned to a Rental booking.
You can also quickly view each item’s availability on the Calendar view, making scheduling and planning of equipment use much easier.
⚠️ Important: Equipment Add-Ons or Upsell is coming soon! The concept of Equipment right now is to track when and where your equipment is being used.
Accessing Equipment Management
Admin and staff with the permission to access the Equipment page can do so via Settings > Equipment.
On this page, you can:
Add or Edit equipment
Create equipment groups and add equipment items (useful if you have multiple of the same type, e.g., Rapsodo machines)
Reorder equipment to control how it appears in the calendar
Restrict equipment to certain rooms
Duplicate, deactivate or delete equipment
How to Add Equipment
Step 1: Create an Equipment Group
In Admin, go to Settings > Equipment
Click the + New button
Enter the Equipment Name (e.g., “Rapsodo”). If you have multiple units of the same type of equipment, this serves as the Equipment Group name.
Click Save
Step 2: Add Equipment Items within the Equipment Group
Once you’ve created an equipment group or category, you can add each individual item (i.e, if you have multiple Pitching Machines, you would add the each pitching machine as an Item):
Click the + Add item button
Enter the Item Name (e.g., “Rapsodo #1”)
(Optional) Restrict the item to certain rooms:
Toggle Restrict to certain rooms ON
Select the rooms where this item can be used
Repeat this for each piece of equipment under the category. For example, if you have 3 Rapsodo machines, create 3 items: Rapsodo #1, Rapsodo #2, and Rapsodo #3.
Note: When you restrict an equipment item to specific room(s), this concept only applies to bookings made by customer on your facility's booking page.
If a booking is made in Admin, the facility has more flexibility, so the restrictions will not apply and can be overridden in Admin. This means staff can manually create a booking that includes a room and equipment combination that isn’t normally allowed based on your settings.
For example, in the screenshot above, Rapsodo #3 is restricted to Cage 4 and Cage 5 only. However, if staff were to create a manual booking in Admin, they can book Rapsodo #3 in Cage 1 as long as both the equipment and room are available.
Editing an Equipment Item
Once an Equipment Group and Equipment Items has been created, you can simply go back to the Equipment settings page to edit the group or items.
Click on the Edit icon next to the Equipment Group and you'll be taken to the Settings page for that equipment group and it will also listed the associated items.
To edit an Equipment item, simply click the More (three horizontal dots) for that item and select Edit.
Activating and Deactivating an Equipment Item
If an equipment item will not be available to be booked, you can simply deactivate the item under the Equipments page.
Click the Edit icon next to the Equipment Group
Click on the toggle next to the Item to Activate or Deactivate
Click the Save button
To make the item available to be booked again, simply reactivate it.
Deleting an Equipment Group or Equipment Item
Once an Equipment Group and its items have been created, you can delete them directly from the Equipment settings page:
Go to Settings > Equipment
Click the Edit icon next to the Equipment Group you want to manage
This will open the settings page for that group and display all associated items
To delete an entire Equipment Group:
Click the Delete (bin) icon in the top right corner
To delete a single Equipment Item:
Click the More button (three horizontal dots) next to the item
Select Delete