The approval time setting controls how long new items stay available for review in your Approval Centre before they expire or automatically move forward. Use it to keep work flowing and avoid bottlenecks.
What the default approval time does
The default approval time applies to new items created after you set or change it. It sets a standard review window so your team knows when action is due.
How to see which items are affected
Newly created items follow your current default approval time.
Existing items (already in the Approval Centre before you changed the default) keep the timing they originally received.
Why do some items ignore the default setting
Some items may have their own timing — for example, if they were created before you changed the default or edited them individually. In these cases, the item retains its specific approval window.
Why is the maximum approval window three weeks
To maintain momentum and keep your queue healthy, the maximum approval window is limited to 21 days. This helps ensure work is reviewed and published promptly.
Can I extend the approval time for a specific item?
Yes. You can adjust the approval window for an individual item directly from the Approval Centre. Changes here apply only to that item, not to your default.
If I change the default, do existing items update?
No. Changing your default approval time only affects new items. Items that were already in the Approval Centre keep their original timing.
Tips
Use a shorter default approval time during busy periods to keep work moving.
Adjust individual items if a specific task needs more or less time than usual.