Understand what a fair rate is for a relief shift and how relief rates impact your bottom line with our Profitability Calculator. Enter your practice’s data to see tailored pay ranges and make data-driven decisions for a profitable operation.
This guide will walk you through how to use the Profitability Calculator. Try it today to take control of your staffing costs and simplify your financial planning!
What is the profitability calculator?
The profitability calculator is a feature designed to help you find the pay range for a relief shift that allows you to remain profitable. It is made to assist you in making cost-effective choices while offering competitive rates.
Please watch this video for a brief walkthrough of the profitability calculator:
How do I set up my profitability calculation?
To set up the profitability calculation, follow these steps:
Navigate to the Profitability Calculator page.
Enter your numbers to calculate the profitable pay range for a relief shift.
Click the "Calculate" button.
Serenity Vet calculates the recommended minimum and maximum relief rates based on your numbers, so you can use these rates to make cost-effective decisions:
Review the recommended minimum relief rate to maintain a high-profit margin.
Check the maximum possible relief rate that ensures breaking even.
Now that your profitability calculator is set up, you will see profitability rates while creating shifts and reviewing shift applications. This allows you to make data-driven decisions for a profitable operation while offering competitive rates for relief shifts.
What is the profitability range and minimum allowed profitability % lock?
The Profitability Range and Minimum Profitability Lock are features that help you manage shift pay while keeping your clinic profitable. They let you set a minimum and maximum pay for shifts, so you know every shift stays financially healthy.
These features automatically calculate allowed pay ranges and show real-time profitability, so you can:
Keep staffing costs predictable – Always know the safe pay range for shifts.
Maintain healthy profit margins – Ensure every shift contributes to your clinic’s financial goals.
Make confident, data-driven decisions – Use system-calculated ranges instead of guessing.
Avoid unprofitable shifts – The lock prevents shifts or applications below your minimum profitability.
Using these tools helps you balance competitive pay for staff with smart financial management, giving you more control and peace of mind when scheduling shifts.
How do I set up and use the profitability range and minimum profitability % lock?
The Profitability Range and Minimum Profitability Lock help you control shift costs and protect your clinic’s margins.
To set it up:
Go to the Profitability Calculator page.
Enter your clinic’s financial numbers.
Set the Minimum Allowed Profitability %.
Turn the Lock ON to enforce the limit.
Save your settings.
Once configured:
The system calculates the maximum allowed shift rate automatically.
Shows the allowed pay range (min–max) considering the Minimum Allowed Profitability % set.
Updates in real time if any profitability calculator numbers change.
Turn the Lock toggle ON to make sure every shift meets your minimum profitability. Once the Lock toggle is set to ON, shifts with pay below your set profitability percentage cannot be posted, and any rate negotiations that would drop profitability below this level will be blocked.
How do I apply the profitability calculator and range when adding a shift?
Once your Profitability Calculator is set up, tracking profitability while adding a shift is simple and helps you keep staffing costs predictable.
To check profitability when adding a shift:
Go to the Schedule page.
Click on a calendar day to post a shift.
Open the Add a Shift form and complete the required shift information.
In the Payment Info section, enter the Vet Pay.
The system will automatically:
Calculate the profitability % based on the shift cost.
Display the allowed pay range (minimum and maximum) right below the profitability % so you can see if your pay falls within the profitable range.
Update the profitability % instantly if you adjust the Vet Pay.
Profitability alerts and lock:
If the Minimum Allowed Profitability % Lock is ON, entering a Vet Pay below the minimum allowed profitability will trigger an alert, and the shift cannot be posted until the pay is adjusted.
If the Vet Pay is within the allowed range, the shift can be posted as usual.
Keep relief staffing predictable and cost-effective with our Profitability Calculator, and stay confident that every shift meets your clinic’s profitability goals with the Minimum Allowed Profitability % setting!
How to track profitability when reviewing the shift application?
Our profitability calculator helps to ensure cost-effective operations while reviewing shift applications with negotiated costs. To track profitability when reviewing a shift application, follow these steps:
Navigate to the Schedule page.
Click on a shift in the Applied status.
If a veterinarian has negotiated shift pay, then you will see:
Original Cost with the original profitability rate.
Negotiated Cost with the recalculated profitability rate.
Understand how the negotiated relief rate impacts your financial planning and make confident decisions with our profitability calculator. Pay fair, stay profitable!
We hope this information was helpful. Please feel free to send us a message if you have additional questions. We are here to assist you!