The Asset Approvals feature in Sesimi ensures that important assets remain secure while allowing users to collaborate and request access when needed. This guide will show you how users with View Only access can request to download and how approvers can manage those requests.
What is Asset Approval?
Asset Approval allows the original creator or users with Full Access to assign an Approver to an asset. Users or teams with View Only access can then request to upgrade their access to Export, enabling them to download the asset. This feature is particularly useful for protecting sensitive assets from being used in marketing materials without permission.
How to Request Approval to use an Asset (For View Only Users)
If you have View Only access to an asset and wish to download it, you can request approval from the designated Approver.
Steps to Request Approval:
Navigate to the asset: Click on the asset you'd like to download.
Click "Request Approval": This will notify the Approver that you want to upgrade your access.
Add a comment (optional): You can include a reason for your request by typing a message in the comment field and clicking Post. Your comment will be visible to the Approver.
Once your request is submitted, the Approver will be notified, and the status of your request will be shown as "Pending."
How to Approve an Asset Request (For Approvers)
If you are an Approver, you will receive an email notification whenever someone requests export access to an asset. You can review and manage the request directly from the email.
Steps to Provide Approval:
Open the approval request email: Click the link in the email to access the Approval page for the asset.
Review the request: Check the details of the request, including any comments from the View Only user.
Click "Approve" or "Deny": Based on your decision, either grant or deny the request.
Optional: Add a comment: You can respond to the user by adding a comment before clicking Post.
Once approved, the user will be notified by email, and their access will be updated to Export.
What Happens After Approval?
After approval is granted:
The View Only user will receive an email confirming their access has been upgraded.
They will now be able to download the asset directly from the Asset page.
This feature provides a simple, secure way to ensure that sensitive assets are only shared with appropriate permissions.
By using Asset Approvals in Sesimi, you can control who gets to download and use your assets, keeping your brand’s content secure and on-message.