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Carrier-How-To: Update Arrival and Departure Times on a Stop

How carriers record accurate arrival and departure times at a shipment stop, and avoid locking in the wrong time.

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Written by Shipwell TMS Support

Record the actual arrival and departure times at a shipment stop, and avoid accidentally saving the wrong time.

Before you start: don't click "Mark Stop as Complete" directly

Next to the Mark Stop as Complete button, there is a dropdown arrow (▾). Use the dropdown to enter your actual times. If you click the main button without entering times first, Shipwell records the current date and time, which may not match when your driver actually arrived or left.

Important: Once arrival and departure times are submitted, carriers cannot edit them. Only the shipper can correct them, so enter the actual times the first time.

What you'll need

  • The actual arrival and departure times for the stop

  • Access to the shipment in Shipwell

Steps

1. Open the shipment and find the stop

From your dashboard, open the shipment. Scroll to the Shipment Stops section and find the stop you want to update.

2. Open the dropdown

Click the dropdown arrow (▾) next to "Mark Stop as Complete". A menu shows three options:

  • Dispatched Date/Time (optional): You only need to enter this if you want to notify the shipper that your driver is en route.

  • Arrival Date/Time

  • Departure Date/Time

3. Enter the actual times

Click Arrival Date/Time and enter the time your driver actually arrived, not the current time. Then click Departure Date/Time and enter the time your driver actually left. You can enter all the times you have at the same time (as long as the fields are available), then save once.

4. Click Save

Your times are recorded on the stop. Enter all times in the stop's local time, meaning the time zone of the pickup or delivery location, not your own time zone.

What happens next

The shipment status updates automatically when arrival and departure times are added (for example, to At Pickup or At Delivery).

Shipments with more than one stop

Each stop has its own "Mark Stop as Complete" dropdown. Repeat the steps above for every pickup and delivery stop.

Need to correct a time?

Carriers can't edit arrival or departure times after they are submitted. Contact the shipper and ask them to correct the time.

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