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Table of Contents
Introduction
Batch journals are all about making your life easier, specifically when you're posting to the same account over and over again.
You can choose the 'repetitive' 🔁 account once, and manually add only the contra entries.
Take your business' expenses, for example. Chances are, you'll be paying for them out of the same bank account.
So instead of adding a credit line against your bank account for each transaction you need to record, you’ll simply add your debits—and the system will take care of the credits (or debits) for you.
Tempting 😏, right? Keep reading to find out more about it.
Creating a Nominal Batch Journal
Let's translate the above expense example, in real data.
For the month of June you need to account for rent, utilities and internet/phone payments. You paid all of them out of your BOV bank account.
Below, how you would create a batch journal for the mentioned scenario:
Navigate to Nominal > Posting > Nominal Batch Journal.
A screen very similar to a regular nominal journal will appear. So, what's the difference? Here, you'll simply choose your main account once from the Batch account drop drown— in this case, the BOV Bank Account.
Insert line items for your contra entries by:
Selecting the respective accounts (Rent, Utilities, Phone/Internet) from the Nominal Account dropdown.
Filling in the date and the remaining fields, as you would do for a regular journal entry.
Note that once you added your first line item, the Batch Account field will be greyed out.
Posting a Nominal Batch Journal
When happy with your line items, click on Post at the bottom right of the page.
The system will ask for your confirmation. Clock on Post to proceed.
The Journal Posting Result modal will open showing your postings.
As you can see ☝️, for each debit you manually inserted, a credit was automatically created against the chosen batch account (BOV Bank Account).
An ID has been assigned to each transaction under the Tran ID column following the Indigo Business grouping logic.
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