Collection & Product Visibility
You can disable a collection to hide the collection and the products in the collection from being visible in the online showroom. Disabling a collection keeps the products active so that it can remain as a selection option in Purchase Orders (admin side). You can archive the product if you do not want to see it as an option while selecting products.
When products are archived, the Product’s Collection tag and Group tag will remain as is before it was removed from the group. All your archived products will disappear from the collection list but will be kept in database in case it needs to be restored.
If the product does not have orders, you can choose to archive or delete them. If the product has orders, you can only archive them.
How To Disable Or Delete A Collection
Go COLLECTION
Hover over the collection to pull up edit menu
To disable the collection, select "Disable"
To delete an active collection, select the "edit" option >"Delete collection".
To delete a disabled collection, select "make active" then select the "edit" option >"Delete collection".
The ""Delete collection" button will not be available if the collection has any products with orders. You can move those products to another collection prior to selecting this option.
How To Bulk Archive Products
Go into the collection with products that you want to archive
Select the BULK EDIT button
Select all the products in each group you wish to archive
Select ARCHIVE option at the top of the group bar
SAVE
Note: To make a product active again, you'll have to manually edit each product in COLLECTIONS >PRODUCTS
How To Bulk Delete & Bulk Archive Products In One Step
If you want to delete products with no orders and bulk archive those that do have orders, you can do this in one step.
Go into the collection with products that you want to bulk archive and/or delete
Select DELETE GROUP button. All associated products with orders will be archived and all associated products without orders will be deleted.
SAVE
Deleting products cannot be undone. If you wish to still keep the product in the ShowroomHQ then please use the bulk archive option.
If the products are in multiple groups, you can drag and drop the products into a new group or use bulk edit to move the products. You'll need to SAVE before moving to the next step otherwise, your products will move back to their original groups.
If you are deleting the last group in the collection, you'll need to create a new group first by selecting the ADD GROUP button followed by the SAVE button before moving to the next step.
How To Make A Product Active
Want to see your archived products? You can find them under Collections >Products >Filter by "Status" >Select "Archived". You can also pull up the product in the quick search field.
Select the product >in the "Edit Multiple" bar, select "Make Active" to change the status.
